Sharing video recordings with other individuals

Published on: 02/01/2024 · Last updated on: 27/09/2024

Introduction

Recordings are shared automatically with other staff and students enrolled on a Moodle space if they are saved in the Moodle-linked folder. However, there may be some exceptional circumstances in which you may need to share a recording with another individual user.

Examples of needing to share permissions include:

You need another user to review a draft recording before moving it to a Moodle-linked folder.
You need to add a student with a Disability Action Plan to view an otherwise restricted recording.

You must have creator access to the recording/folder to share it with another user.

Using this method, individual recordings can only be shared for viewing. If another user needs to edit a recording, you must share the folder in which the recording is saved.

Navigate to the folder in which the recordings are saved.
Either hover over the thumbnail image of a recording and click the Share icon to share a single recording.

Or to share multiple recordings, tick the checkbox in the top left-hand corner of each recording you wish to share. Then click the Share icon.

Within the search box, begin typing the name of the user.
Click on the name when it appears.

Either type a message and click Send to notify them via email.
Or untick Send email and then Save.

Further guidance can be found on Panopto’s help pages.

If you want another user to edit a recording you must share permissions to the entire folder. Note that you cannot add another user to My Folder. Instead, you must create a sub-folder within My Folder and share the sub-folder with them.

Navigate to the folder that contains the recording(s) you want another user to edit.
Click the Share icon in the top right-hand corner of the folder.

Change Viewer to Creator to give them editing permissions.
Within the search box, begin typing the name of the user.
Click on the name when it appears.

Either type a message and click Send to notify them via email.
Or untick Send email and then Save.

Further guidance can be found on Panopto’s help pages.

Navigate to the folder that contains the recording(s) you want another user to view.
Click the Share icon in the top right-hand corner of the folder.

Ensure Viewer is chosen to give them only viewing permissions (they cannot edit or move recordings).
Within the search box, begin typing the name of the user.
Click on the name when it appears.