Scheduling an examination in Inspera

  • Please note that Inspera Tests (i.e. examinations) are created automatically from data held in SAMIS.
  • Planners should not create Tests manually.
  • If you don’t see Tests when expected please email
  • The recommended browsers are Chrome, Edge, Firefox, Safari (for macOS).  If you are not sure which version you have, please update your web browser before continuing. Do not use Internet Explorer. If Windows users are experiencing issues because Internet Explorer is their default browser, then we recommend changing your default browser to either Chrome, Firefox or Edge.

Screenshot of Inspera Test setup process.



  • Before the Planner can schedule an Inspera Test the Author must have finished authoring a Question Set and shared it with the Planner. Planners will need to confirm with authors their question set is ready to go.
  • Authors should have filled in the Exam Instruction Sheet and shared it with the Planner.
  • Before the Planner can schedule an Inspera Test, the exam data (Exam name) must have been transferred from SAMIS.


Instructions Notes
  • Log on (as Admin)
  • Click on Deliver (Test)
  • Search for the Test with the corresponding SAMIS unit code and name

The Test name will auto-populate from the exam name stored in SAMIS.

There may be multiple instances of the exams due to finalists, visiting, or trailing students. This process will need to be repeated on all that have candidates.

  • Select the appropriate Question Set for the exam 

Authors (academic staff) have been asked to label their Question Sets appropriately. If you cannot find the Question Set you should speak to the relevant Unit Convenor.

A common mistake is unit convenors sharing a Question rather than a Question Set.


  • Set the date and time for the start of the exam 
  • Enable Late submission
  • Set the Primary submission deadline (time and date)
  • Set the Test end date and time


  • Set the date and time for the start of the exam
  • Set the Test end date and time

NOTE: Dates on Inspera are displayed in the US format (01/12/2022 rather than 12/01/2022 for 12 January 2022).

Start time is the time the exam opens; the Primary submission deadline reflects the full length of the exam (without late submission time); the Test end time is 30 minutes after the Primary submission deadline;

  • Set the duration for the exam if needed.

For Flexible-start exams set the duration for the exam.

For Fixed-time and Open-24 exams DO NOT set a duration.

  • Paste the ‘exam instruction sheet’ information (from Registry and filled in by the unit convenor) into the Test information box

This Exam Instruction Sheet (previously known as the Rubric/Cover Sheet) information will be visible to students before they start the exam.

The author (Unit Convenor) should have filled in the ‘Exam Instruction Sheet’ information and emailed it to the planner.

PLEASE NOTE: The Exam Instruction Sheet is visible before the exam starts. If the information contained is needed to be viewed during the exam, authors could attach this as the front page of a PDF (if using a single File Upload question) or as a Document question type if using Inspera questions.

  • Check the number of candidates displayed matches the number expected. 
  • If the number of candidates is displayed as 0, you will need to check again once the data has been pulled through from the student records system.

  • Add extra time to candidates as necessary.
Extra time for DAPs should be applied automatically. However extra time which was not applied automatically – typically late DAPs, will need to be applied manually. This video demonstrates how to add extra time to an exam.

Setup Options

Option Instructions Notes

Ensure the following are selected: 

  • Marking 2.0 is enabled.

The standard ‘workspace’ scheme can be left at default. 

  • Enable Request Similarity Report.
This will only enable plagiarism reports for essay and assignment upload question types.
Exam Day

Ensure the following are selected: 

  • Enable Text to Speech reading aid 
  • Enable Spell Checker 
  • Show Lost Connection Alert 


  • Where necessary, tick the ‘Enable Sketches’ option if scanning is going to be available.
  • Tick ‘Lock submissions when grading starts’ (this can only be enabled once ‘Enable Sketches’ is enabled).
The Alert text is:

Local network issues. This might be permanent. Please contact 01225 387500 if you are experiencing problems for more than 15 minutes.


The Alert text is:

Local network issues. If this persists, please contact an invigilator in the room.

After test
  • Enable Allow student post-submission review.
  • Enable Instant post delivery access (this can only be enabled once ‘Allow student post-submission review’ is enabled).
  • Enable Allow graders to post comments to each other.

Do NOT enable:

  • Include Correct Answers and Results Page
  • Enable Results page
  • Show Total Marks Only 
  • Shared with candidate.
Grading workflow

Ensure the following are selected: 

  • Shared marking 
  • One grader can confirm 
  • Enable question assignment – in second dropdown box, select ‘Graders can assign questions’

The Unit Convenor can confirm the grades once all markers have completed marking. 

Question assignment = marker allocation by question. 


First try to “Fetch from Question Set”. Unit convenors should have updated the Design settings on the Question Set, so that when they preview the Question Set it will be accurate for how students view the Question Set. In the case that they have not:

Instructions Notes

Ensure the following are selected: 

  • Table of contents 
  • Hide question titles 
  • Show sections in table of contents 
  • Enable flagging 
  • Question maximum marks 
  • Show interaction accessibility guide
  • Highlight “next” button when responses are completed
Do not enable

  • Hide navigation bar.
  • Disable navigate back button.
  • Show progress indicator
  • Warning when navigating away from pages with incomplete response

These settings could have been set during the creation of the Question Set, and in that case a visual check that the settings are right can be made.   

Assessment settings

Instructions Notes

Select Grading scale from drop-down menu: 

  • Pass/Fail
  • Use thresholds (adjust marks, if required, to obtain the passing grade)

The results will be calculated as a percentage (marks/total marks) to be sent back to SAMIS.  Students will not see the grading scale.

For moderation purposes the Pass/Fail thresholds should be set so that Graders can easily see which students have met the pass grade (e.g. 40% for UG, some PGT set at 50%).  Check with the Unit Convenor if you are unsure of the passing threshold.

For example, if the total marks for the paper is 100, set the passing threshold to 40 for a 40% pass rate.

Mark scheme (if) provided by Unit Convenor can be uploaded. Alternatively this can be shared with staff offline/outside of Inspera as is current practice. 


Instructions Notes
  • Do a visual check on the Test overview

Add Graders from the contributors drop-down menu: 

  • Search by name 
  • Notify by email 


Add Chief Invigilators and Invigilators from the contributors drop-down menu. (This is done in the same way as for Graders).

Graders can be added at a later point. 

Optional: Planners may wish to add another planner to visually check the exam has been set up correctly.

Activate Test

Instructions Notes
  • Activate according to department timings and after the Unit Convenor has confirmed you can go ahead
  • If there are any further reservations about activating, please contact the Unit Convenor

The Test can be de-activated and re-activated if needed. 

The Test will appear in the list of Tests for Students (in their Dashboard). 

Once a Question Set has been attached to a Test then any subsequent edits of the Question Set will not appear in the test.

If a question set needs to be edited, then the Unit Convenors can edit a question set and then must inform Planners so they can update the Test. When the Planner views the Test, they will see a message asking to confirm if this new version should be applied.

If you see this message without receiving an email please check with the Unit Convenor before accepting any changes, in case they were made in error.

Adding Graders to an exam

How to activate an exam

Refreshing a Question Set

Adding additional Planners to a Test

Allocating extra time for students