Scheduling an examination in Inspera

The video below demonstrates how to schedule an examination in Inspera. We recommend watching the video in full before scheduling an exam.

  • Please note that Inspera Tests (i.e. examinations) are created automatically from data held in SAMIS.
  • Planners should not create Tests manually.
  • If you don’t see Tests when expected please email inspera-support@bath.ac.uk
  • The recommended browsers are Chrome, Edge, Firefox, Safari (for Macs).  If you are not sure which version you have, please update your web browser before continuing. Do not use Internet Explorer. If Windows users are experiencing issues because Internet Explorer is their default browser, then we recommend changing your default browser to either Chrome, Firefox or Edge.

Download a copy of the scheduling instructions for planners in PDF or Word format.


Screenshot of Inspera Test setup process.

 

Pre-requisites:

  • Before the Planner can schedule an Inspera Test the Author must have finished authoring a Question Set and shared it with the Planner. Planners will need to confirm with authors their question set is ready to go.
  • Authors should have filled in the Exam Instruction Sheet and shared it with the Planner.
  • Before the Planner can schedule an Inspera Test, the exam data (Exam name) must have been transferred from SAMIS.

Setup

Instructions Notes
  • Log on (as Admin)
  • Click on Deliver (Test)
  • Search for the Test with the corresponding SAMIS unit code and name

The Test name will auto-populate from the exam name stored in SAMIS. 

  • Select the Question Set that matches the name of the exam 

Authors (academic staff) have been asked to label their Question Sets appropriately. If you cannot find the Question Set you should speak to the relevant Unit Convenor. 

  • Set the date and time for open and end of exam 
  • Set the duration only if the exam is exempt from the 24-hour requirement.

No duration to be set for 24-hour exams.  NOTE: dates on Inspera are displayed in the US format (12/01/2020 rather than 01/12/2020 for 1 December 2020).

  • Paste the ‘exam instruction sheet’ information (from Registry and filled in by the question set author) into the Test information box

This Exam Instruction Sheet (previously known as the Rubric/Cover Sheet) information will be visible to students before they start the exam.

The author (Unit Convenor) should have filled in the ‘Exam Instruction Sheet’ information and emailed it to the planner.

PLEASE NOTE: If the information contained within the Exam Instruction Sheet is needed to be viewed during the exam, authors could be advised to attach this as the front page of a PDF (if using a single File Upload question) or as a Document question type if using Inspera questions.

  • Check the number of candidates displayed matches the number expected. 
  • If the number of candidates is displayed as 0, you will need to check again nearer the exam date once the data has been pulled through from the student records system.

Extra time is not required for 24-hour exams. Some exceptions have been granted and departments will be aware of the units that are exempt.

For exams that are not 24 hours, additional time for students, where required, will be added manually by the Planner.  This video demonstrates how to add extra time to an exam. 

  • Committees can be left at 0 (zero).


Setup Options

Option Instructions Notes
General

Ensure the following are selected: 

  • Enable auto submission (home exam)
  • Marking 2.0 is enabled.

The standard ‘workspace’ scheme can be left at default. 

Security
  • Enable Request Similarity Report.
This will only enable plagiarism reports for essay and assignment upload question types.
Exam Day

Ensure the following are selected: 

  • Enable Text to Speech reading aid 
  • Enable Spell Checker 
  • Show Lost Connection Alert 
The Alert text is:

Local network issues. This might be permanent. Please contact 01225 387500 if you are experiencing problems for more than 15 minutes.

After test
  • Enable Allow student post-submission review.
  • Enable Instant post delivery access (this can only be enabled once ‘Allow student post-submission review is enabled).
  • Enable Allow graders to post comments to each other.

Do NOT enable:

  • Include Correct Answers and Results Page
  • Enable Results page
  • Show Total Marks Only 
  • Shared with candidate.
Grading workflow

Ensure the following are selected: 

  • Shared marking 
  • One grader can confirm 
  • Enable question assignment 

The Unit Convenor can confirm the grades once all markers have completed marking. 

Question assignment = marker allocation by question. If enabled, Grader Permissions appear. Can use default options (Planners can allocate graders to questions). Graders can be allocated (and added) at a later date. 


Design

Instructions Notes

Ensure the following are selected: 

  • Numbering scheme
    • Choose section alphanumeric if the exam is not multiple-choice.
    • Choose test sequential if the exam is multiple-choice.
    • If you are unsure, contact the author (Unit Convenor) for confirmation about which numbering scheme to use.
  • Table of contents 
  • Hide question titles 
  • Show sections in table of contents 
  • Enable flagging 
  • Question maximum marks 
Do not enable

  • Hide navigation bar.
  • Disable navigate back button.
  • Show interaction accessibility guide.

These settings could have been set during the creation of the Question Set, and in that case a visual check that the settings are right can be made.   


Assessment settings

Instructions Notes

Select Grading scale from drop-down menu: 

  • Pass/Fail
  • Use thresholds (adjust marks, if required, to obtain the passing grade)

The results will be calculated as a percentage (marks/total marks) to be sent back to SAMIS.  Students will not see the grading scale.

For moderation purposes the Pass/Fail thresholds should be set so that Graders can easily see which students have met the pass grade (e.g. 40% for UG, some PGT set at 50%).  Check with the Unit Convenor if you are unsure of the passing threshold.

For example, if the total marks for the paper is 100, set the passing threshold to 40 for a 40% pass rate.

Mark scheme (if) provided by Unit Convenor can be uploaded. Alternatively this can be shared with staff offline/outside of Inspera as is current practice. 


Confirm

Instructions Notes
  • Do a visual check on the Test overview

Add Graders from the contributors drop-down menu: 

  • Search by name 
  • Notify by email 

Graders can be added at a later point. 

Optional: Planners may wish to add another planner to visually check the exam has been set up correctly.


Activate Test

Instructions Notes
  • Activate according to department timings and after the Unit Convenor has confirmed you can go ahead
  • If there are any further reservations about activating, please contact the Unit Convenor

The Test can be de-activated and re-activated if needed. 

The Test will appear in the list of Tests for Students (in their Dashboard). 

Once a Question Set has been attached to a Test then any subsequent edits of the Question Set will not appear in the test.

If a question set needs to be edited, then the Unit Convenors can edit a question set and then must inform Planners so they can update the Test. When the Planner views the Test, they will see a message asking to confirm if this new version should be applied.

If you see this message without receiving an email please check with the Unit Convenor before accepting any changes, in case they were made in error.


Adding Graders to an exam

How to activate an exam

Refreshing a Question Set

Adding additional Planners to a Test

Allocating extra time for students