Recording your session in a GTA space
The following guidance is designed for staff who want to record their on-campus, face-to-face sessions in Re:View (Panopto). It focuses on how to use the Panopto Recorder on the PC in the teaching room to capture a session and includes information on selecting the correct audio and video inputs, as well as how to record in-room peripheral devices such as visualisers.
This guidance is not intended for any staff attempting hybrid delivery of on-campus sessions using Zoom or Teams (please read scenario 2).
Different Teaching Scenarios
Scenario:This is the recommended scenario and mirrors teaching in a GTA space pre-COVID-19. This is where you are teaching one group of students in one teaching room.
Demonstration:For further guidance, please watch the following video by Dr Elise Pegg, Senior Lecturer in Mechanical Engineering, where she demonstrates the steps for recording a session in Chancellors' Building 1.11.
Guidance:The main technical difference to note is how you record sessions in the GTA rooms this year, if required. Indeed, firstly, think about what needs to be recorded, if at all. What are students going to gain from the recording? If you decide not to record IPL time, we would recommend discussing this with your students so that they are informed, and understand the reasoning behind your decision. There are no scheduled lecture recordings; staff will have to initiate the recording in the GTA rooms as required. Staff should use the Panopto Desktop Recorder, which is installed on all GTA computers. Please type "Panopto Recorder" into the search bar on the desktop to find and launch the recorder. Either:
- Set the recording to save in My Folder and then move the recording to the Moodle-linked folder later.
- Or set the recording in Panopto recorder to save directly to the Moodle-linked folder for your unit.
- The instructions for how to do this are contained within this document (opens a pdf document). This is a generic document and there might be a few minor differences depending on the room you are in. However, in-room instructions will be provided by the lectern on how to select the appropriate webcam(s) and audio input(s) for the particular room.
- If either the Panopto Desktop Recorder software or in-room instructions are missing, please contact the AV team. For AV related emergencies, please phone ext. 4846. To report a fault in the GTA rooms please fill out the AV fault form.
Top Tip if Recording:If you are asking a question of the group, please ensure it is spoken into the in-room microphone. If a student asks a question, you may need to repeat it into the microphone so that it can be heard on the recording. Similarly, answers to questions may need to be repeated into the microphone. This is especially important if you will be using this recording separately with remote students.
We do not recommend this approach unless you have good technical skills and are confident that you can undertake using multiple tools effectively. Ideally, we would also suggest you have additional support from other teaching staff in the room. This scenario can operate in many different ways, but for simplicity we suggest the following approach:
- In person and remote students both join the same IPL session and work on the same activity.
- To support this, teach both the classroom and remote students on either Zoom (recommended) or Teams.
- If students will be working in small groups, we have found it's more successful to group remote students together, rather than try to form mixed groups of in person/remote students.
- Ice breaker activities will help students get to know each other and build community.
- Students in the physical classrooms can talk to each other, but to communicate with everyone use the virtual teaching platform.
- Consider multiple co-hosts if using Zoom - and allocate people to monitor the chat, respond to any technical queries, and to help mentor breakout rooms if they are being used.
- Consider nominating someone to be 'in charge' of each room, including remote students. They can ask questions on behalf of their group, provide feedback and clarification.
- Provide very clear step-by-step instructions for the activity (ideally on a single ppt slide which can be left on the screen).
- Try to include the whole group in a wrap-up discussion at the end of the session (not all groups are required to speak during this time).
We suggest that you reflect carefully on this option, as it will be challenging (at least initially) for you, other staff and potentially your students. It will require planning, clear communication, clear scaffolding, a reasonable degree of technical competence and confidence, and a pedagogical awareness of teaching across multiple spaces (physical and virtual) at the same time.
Ensure that you familiarise yourself in advance of the session with how the tools work, and their benefits and limitations. Set clear ground rules for students on how you will be communicating with them, and how they should communicate with you and each other, and also how staff will be communicating with each other too during the session. Will students need to raise "virtual hands", or can they just type into the chat box? How will you know when to mute/unmute mics between rooms if you wish to broadcast a message?
Whichever approach you pick, we recommend you build in extra time for the first few sessions while you work out which approach works best, and also ask for any informal feedback from students on how the sessions are going and if those in remote rooms can engage well with the learning activities. Above all else: keep things simple, particularly in the first few sessions.
This is not the recommended approach so please contact the AV and TEL teams before considering this sort of delivery.
Some things to remember:
- Provide additional time for yourself to set up the session once you are in the room - try to visit the room before your first session if possible so that your are aware of the facilities in the room.
- Remind students of the University guidelines for social distancing and the wearing of masks.
- Remind students that they should wipe down their desk before they begin.
In September 2020, during a CLT webinar, the AV team demonstrated how to use Teams, Zoom, Panopto and visualisers during an IPL session on campus. An edited version is available below: