Please note: Scheduled lecture recordings are stored in and accessed via Re:View, NOT Moodle. More information is available here.

Capturing your lecture

Use the University of Bath room availability page to find out if your room is available for lecture capture. Most have a minimum capability of recording whatever is performed on the lecture room PC plus audio – some rooms have some additional features, i.e. a camera pointed at the lecture area, visualiser capture or the capability of capturing any external device connected (i.e. laptop or tablet).

To do this, you should follow this checklist:

Note: This procedure is for timetabled lectures that have a SAMIS code.

Link to access the new booking tool

The new system enables Unit Conveners to quickly and easily select which lectures and seminars they wish to capture for the units for which they are responsible. Lectures and seminars can be selected individually, or all at once. Data is drawn from both the student record system (SAMIS) and the timetable.

For this reason, only SAMIS-coded units (i.e. teaching units which have a SAMIS code), and timetabled lectures and seminars, can be requested for lecture capture using the new system. For ad hoc recordings, including recordings of events that are not SAMIS coded, that will appear in the Moodle block, please request manually via Topdesk. More advice on changes to the Moodle block can be found here.

To ensure the accuracy of data, the SAMIS record for the unit you wish to record must have your name listed as Unit Convenor (or ‘Module Tutor’ on SAMIS). You can quickly check the Unit Convenor by using Samis on the Web. Additionally, the timetable data must be up-to-date.

If you think the SAMIS or timetable information is incorrect or needs updating, please contact your local programme support and/or timetabling.

Once a recording is scheduled, it can be changed or cancelled by logging back into the system and unticking the relevant recording up to two hours prior to the commencement of the lecture or seminar. If you need to make a last-minute change after the two-hour cut off, please contact the AV helpdesk (ext. 4846) – although please note, last-minute changes cannot be guaranteed.

Please note:
Once a lecture or seminar has been recorded, it will be scheduled for general release +1 day after capture.

Only Unit Conveners can schedule recordings to be captured via Re:view. Your Unit Convener should be in touch to seek permission for any recordings of lectures and seminars that you deliver as part of SAMIS-coded units. Alternatively, please speak to your Unit Convener to ask for your recordings to be made. Additionally, if you wish to edit your recordings, or view them before general release (which is 1+day after the event is recorded), you will need to ask your Unit Convener to add you to Re:view as an editor.

How to present your lecture in rooms that record automatically

Please follow these steps to ensure that your captured lecture is recorded as well as possible  – you may find it useful to print this out and take it to your lecture.

  1. What devices can be captured in the room I am in? – The first thing to be aware of is that currently not all rooms can record all devices. To find out which rooms have lecture capture available, click here. If you’re not sure, ensure you present from the in-room PC as that is always captured.
  2. Permissions – It is *essential* before the recording starts that the audience and participants are aware that they are being recorded – you must either announce this verbally or present a slide indicating this visually. If the lecture is a publically accessible lecture you *must* have written permission from the participants – some standard forms are available for this. You must also ensure that you have the rights to record all the content in your presentation. In particular, if you are presenting any clips from YouTube you must edit these out before the recording is made available to your students as this is a breach of their Terms of Service.
  3. Microphone – If the room is equipped with a wearable microphone, ensure you use it and that it is switched on. Smaller lecture rooms have microphones already installed which you don’t need to turn on. Remember to check before your lecture.
  4. Remember everything you do on the PC and visualiser may be recorded – Even if the projector is blanked the screen may be recorded so be careful that you do not use sites that may reveal personal information, e.g. Email or Web Banking. Also note that anything placed on the visualiser capture area may also be captured.
  5. Leave the PC on – Even if you are not using the PC *DO NOT TURN IT OFF* otherwise the recording will stop and possibly be lost.
  6. Camera position – If you are in a room that has a robotic camera fitted, ensure that the camera is positioned appropriately (using the touchpanel option “Camera Controls” you can preview what the camera is seeing and move the camera to a position that you are happy with. Static cameras are set around the lecturn area. Remember to remain within the camera’s viewing area throughout your presentation.
  7. Visualiser  – It is important that where possible you use either the Visualiser *instead* of a whiteboard or blackboard – white/blackboard content may not be captured to a high enough quality to be usable. Also note at this time, most lecture theatres are able to capture a single visualiser automatically. Note that where there are twin visualisers (e.g. CB1.10, 1.11 and University hall), only a single visualiser is captured – the visualiser that is captured is marked on the unit.
  8. Be prompt – Make sure your lecture ends promptly, overruns will not be recorded – standard lecture schedules are from 15 minutes past the hour until 10 minutes past.
  9. Give the audience a microphone – If you wish to include audience questions, make sure that book and use a roving radio microphone where available or repeat the questions so that they are included in the recording.

You may need to pause a recording because you are showing copyrighted content, addressing a sensitive subject, or because there is a natural break in the lecture which doesn’t need to be recorded.

Click on the Panopto icon in the Windows taskbar:

Pause in the toolbar

You’ll see an option to pause the recording

Click pause

Once you’re ready to resume, click resume. Note you can also elect to stop the recording early should you wish.

Click resume

Viewing recordings

Open a web browser to the address http://go.bath.ac.uk/review

Sign in using your University of Bath username and password

Once logged in you should be taken to the main portal screen where you can see all the recordings you have access to.

Viewing New Recordings

Sessions that have been recorded can be found in Re:View in the following locations:

  • If it has been recently recorded, on the homepage

Re:View menu

  • On the left-hand menu item “Shared with Me”

Re:View shared with me

  • In a folder entitled Y1920-(UnitCode):

Re:View folder

Please do not rename the folder or video in Re:View as this can cause system errors. If you are expecting to see your recordings, please contact your Unit Convenor who can share content with you.

Viewing Existing Recordings

Existing content made prior to September 2018 can still be accessed via Moodle on the Moodle Re:View/Panopto block. This material is saved in a different location on Re:View to any lecture and seminar recordings made after September 2018, and we recommend that staff take the opportunity to review this content during the academic year, and undertake regular ‘housekeeping’ of legacy material.

Students

For new recordings, students should be directed to http://go.bath.ac.uk/review.  They can also be directed to guidance on the Learning and Teaching Hub.  Please remember, by default students will be able to view their recordings 24 hours after it has been captured.

From the academic year 2018/19 we changed how lectures are recorded and stored so that all recordings can be viewed directly at the Re:View portal at http://go.bath.ac.uk/review

New recordings will automatically appear in the main home page under What’s New – any other recordings are listed under “Shared with Me”:

View student recordings view in Re:View

You can also go directly to the folder containing your lectures by selecting Browse>All Folders, and then under #Scheduled-Lectures_Y1920 select the spinner and you’ll see all your courses listed.

Click on a course to see the recordings within.

Re:View is linked with SAMIS, therefore your recordings for a unit will be shared with students who are enrolled on the course through SAMIS. Students who are manually enrolled via Moodle will not automatically be able to see course content in Re:View in such a way.

It is possible to share videos and folders to individuals manually.

The Re:View (Panopto) Moodle block acts as a link between your Moodle course and Re:View. By enabling the Re:View (Panopto) Moodle block, your requested recordings will appear under the same folder name in Re:View.

Important note: Students will only be able to see recordings in the associated course folder once they have logged into the course on Moodle. It is also possible to manually sync the Re:View (Panopto) block to pull through this information more quickly.

Lecture recordings for the 2019-20 academic year will appear in folders prefaced by  “Y1920”, for example “Y1920-PA20525”.

From September 2018, the existing Moodle block for Re:View which presents links to video material to students on their Moodle course has been amended slightly to reflect the changes made to how lectures are captured and stored using the new booking system. These changes will make future archiving and storage more efficient and will ensure students have access to all of their recordings across all years (where released) whilst an active student on a programme.

Recordings Made After September 2018

The simplest way for students to view their recordings is directly in the Re:View portal at http://go.bath.ac.uk/review

For lecture and seminars captured from September 2018 using the new booking system, an additional link will also appear on the Moodle Block which, when clicked, will take staff and students directly to a list of lecture and seminar recordings made after September 2018 that is shared with them. Only those students who are enrolled on your SAMIS-coded unit will automatically gain viewing rights to these recordings (unless the timetable is scheduled for two or more units jointly, in which case students from all the units timetabled for that session will be added as viewers).

In order for your Moodle course to show the Re:View content, you will need to enable the Re:View (Panopto) block on your course page. This is a quick and easy step, and instructions can be found online.

Recordings Made and Additional Material Uploaded Before September 2018

All existing recordings made before September 2018, including previous lectures, and media uploaded by staff directly to Re:View, will remain for this academic year, and will continue to be visible on the Moodle Block. This material is saved in a different location to any lecture and seminar recordings made after September 2018, and we recommend that staff review this content during the academic year, and undertake regular ‘housekeeping’ of legacy material.

If staff wish to edit legacy material (or to hide it from students) then can do so by clicking on the content on the Moodle Block, and then editing in Re:View. Any student on the relevant Moodle course (including those students who are not on a corresponding SAMIS-coded unit), will be able to view this content via the Block if it is visible.

For any recordings that are made via the Panopto desktop application, these will be saved to your personal area on Re:View, and you will retain full access over this content.

In order for your Moodle course to show the Re:View content that has been recorded, you will need to enable the Re:View (Panopto) block on your course page. The following steps will outline how to do this.

Step 1: Adding the Re:View (Panopto) block

  • Go to the Moodle course that you wish to add the block to, locate the Administration block and press the Turn editing on link.
  • From the Blocks block, click on the Add… drop down menu, and select Re:View (Panopto) from the list (as below).

Choosing the Panopto block in moodle

Step 2: Provisioning your Moodle course (i.e synchronising the user list)

Following a recent upgrade to the Re:View (Panopto) block, provisioning of Moodle courses should happen automatically. However, if students are cannot see recordings, you can manually provision the Re:View (Panopto) block (see below).

That is, when Teachers are enrolled on your Moodle course, they will be enrolled as a Creator in Re:View immediately. When Students are enrolled, they will be granted the same privilege in Moodle.

In turn, when Teachers and/or Students are un-enrolled from your Moodle course, their permissions to view Re:View recordings will be revoked immediately too.

Additional Information

Should you wish to edit any Re:View (Panopto) block settings yourself:

  • In the Settings block, locate and enable the Turn editing on function
  • Locate and press the wheel icon in the Re:View (Panopto) block (as below) and then click on Configure Re:View (Panopto) block.

panopto block in moodle

Reprovisioning / re-syncing the access list

If for some reason you do need to reprovision the list (i.e. you or a student cannot access the course in the Panopto client) then click on the option “Add this course to Re:View (Panopto) (re-add to sync user lists)”

First login to the Re:View portal

In the left hand side options, select Browse (1) and under search all folders type the unit code representing the folder you wish to grant access to (2).

Folder menu

Now click the settings option for this folder (3 – cogwheel) and in the next window that appears select the “Share” option:

Folder share

Under Invite people, add the name of the person you wish to add and select them from the dropdown that appears:

Folder invite

In the next dropdown click “Can create” and then “Send and save changes”.

The person in question can now see and edit all the sessions in that folder.

First go to the Re:View portal and locate the folder containing the content that you wish to archive and select it so that the list of current recordings is displayed in the main window.

portal

Select the blue Create button, and from the dropdown that appears, select “New Folder”

create menu

In the pop up window that appears, type in the name of the Archive folder, we suggest for a course “AB123456” that it’s called “AB123456 2016/17 ARCHIVE”

Under options, untick the box labelled “Inherit permissions from the parent folder” – this ensures that students will not be able to see the content in the archive folder.

create folder

Click Create Folder.

A permissions list will now be displayed showing those creators from the original folder who have access to the new Archive folder.

share permissions

Verify this is OK and click the “X” in the top right-hand corner.

Now you’ll need to go back to the parent folder to select which recordings to archive. Click on the upwards arrow icon to go back to the parent.

In the parent folder, tick the box next to each session you wish to archive.

select archive folders

Some buttons will now appear at the top – Delete, Move, Copy, Share. Click the “Move” button.

In the window that appears it asks for the folder to move to.

Type in the name of the subfolder you created in the previous step (if it isn’t listed you may need to wait a couple of minutes and try again, this is due to the newly created course not having been indexed by the search tool yet).

move session

The folder should be displayed in the drop-down list. Select this.

move sessions to folder

There may be instances where you want to restrict certain lecture recordings to named individuals instead of the entire cohort of a group. This guidance will show you how to create a restricted sub-folder area, grant individual students permissions and then move any existing lecture recordings to it.

1. After scheduling the recordings using the new scheduling tool the lecturer creates a sub-folder in the main course folder, and this is shared with the DAP students, with viewer rights only. Please note the main course folder won’t generate until the first lecture has taken place.

2. Every week, after the recording takes place (it is unavailable to students for 24 hrs) the lecturer moves the recording from the main folder which is available to the entire cohort, to the DAP only sub-folder.

To create the restricted area go to http://go.bath.ac.uk/review

Follow these detailed instructions [opens in a new tab].

Note – availability for the restricted folder is full and immediate by default – you can change this by going into the settings.

To revert access to the full cohort, move the sessions in the Restricted folder back into its parent.

By clicking on the stats icon, you can access data for each video and folder and download reports. Statistics such viewer engagement and view by day will give you insights about how your students are using the recordings.

View data icon in Re:View

It might be that students are viewing more often during revision periods or that they are watching a particular part more often because they find it difficult. You can see which students on your course have viewed videos. This data is also available to download.

View data in Re:View

Click here for more information is available from the Panopto help pages.

 Student assignment folders can be set up to enable students to upload video assignments. They are automatically configured so that students can not view each others recordings. Re:View is particularly useful for this because Moodle has an upload limit of 50mb, much smaller than the average video. The best file type for this is an .mp4 – Re:View will not allow narrated PowerPoint presentations to be uploaded unless that are saved as an .mp4 file first.

  1. Ensure that you have provisioned the Re:View/Panopto block in your Moodle course.
  2. Navigate to the corresponding course folder in Re:View (the easiest way is to click ‘Browse’ and then type in the course name, e.g. MN30388.
  3. Click the share icon.

assignment share icon1

4. Click ‘Create Assignment Folder.’ Once it has been created you can navigate away.

assignment folder create

5. You will note that a new folder has been created with [assignments] in square brackets.

Assignment folder

This new folder allows anybody who is a viewer on the course to upload recordings. Viewers cannot see eachother’s recordings, hence why it is suitable for video assignments.

Assignment folder

Click here for more information from the Panopto help pages.

Editing recordings

To edit a recording, navigate to the recording and click the ‘edit’ button.

Edit button when viewing a recording in Panopto

Re:View offers a range of options for editing (hyperlinks to help documents open in a new tab).

Cut – cut out sections of your video. This is useful if you only want to make part of the recording available, or to trim selected sections.

Add a stream – this allows you to drop in another stream, for example a Powerpoint slide or secondary video or audio file.

Add a clip – Insert another complete session from your folder into the timeline. This allows you to combine two or more videos, for example, if you have made three separate videos over a number of weeks then these can be easily consolidated.

Embed a webpage – If you embed a webpage (essentially a link to a website), then the video will pause at a chose time and display the webpage you have chosen to link to. The web page is active, so can be navigated within the video window. If you have referred students to a particular web page during a recording then this tool could be handy to make sure that they are accessing the correct one.

More instructions for editing can be found here: https://support.panopto.com/articles/Documentation/Basic-Editing

Panopto also host some How-To tutorial videos on their video portal

If you wish to use more advanced editing techniques then you may wish to download a recording, edit it using your own software and upload it again to the relevant folder. Editing software such as Adobe Premiere Pro CC, Final Cut Pro X or Adobe Premiere Elements will enable you to do this but you may have to pay a subscription or one-off payment.

The quiz allows you to insert a quiz at a chosen point in a video. There are three available question types: True/false, multiple choice and multiple select. You can add explanations to the answers and insert multiple quizzes throughout the video. Once you have added your questions, you can enable various options such as allowing viewers to retake the quiz, showing a grade, and blocking advancing the video until the quiz has been answered to prevent skipping it.

Quiz in Re:View

Quiz in Re:View

The quiz option would be useful for use in a flipped classroom environment. By presenting a short video and quiz before the lecture, students will be better prepared to discuss the content during the live lecture.

More information is available from the Panopto help pages.

You must be in the video editor to add captions to a recording. To edit a recording, navigate to the recording and click the ‘edit’ button.

Edit button when viewing a recording in Panopto

When you are editing the recording, it is possible to type captions to aid viewers either caption-by-caption or by importing a file. This would help clarify any statements that were not picked up clearly on the recording (e.g. an audience member’s question) or to add extra text (perhaps you forgot to mention an important point during the lecture).

It is possible to turn on automatic transcriptions in your recordings to make it easier for students to find keywords during playback. You must turn this on during the editing process. It may take up to 24 hours for the automatic transcription to appear on your recording.

Edit captions

If you need full assisted transcription then the University’s AV department can do this (a charge applies). Contact them via their Helpdesk.

More information is available from the Panopto help pages.

First login to the Re:View portal.

Within the interface, find the session that you wish to rename.

Click the Settings icon next to the session.

settings

Within the Overview tab, click Edit next to Name:

folder name

Type in new name and click Save. If you want to discard the changes, click Cancel.

save

If you are a creator of a recording (e.g. a teacher on a particular Moodle course that has ReView recordings in it), you can download a version of the recording for offline use.

First login to the ReView portal

Now navigate to the folder containing the session you wish to download.

Hovering over the session title reveals some additional buttons. Select the “Settings” one

save copy settings

In the pop-up window that appears, Select the Outputs tab on the left-hand side (1)

save copy output

Here you can select the quality and layout of the downloaded video (2) – note that if you change this setting the download file will need to be recreated and you’ll need to wait for it to encode before you can download it.

Finally click the “Download Podcast” link (3) – you’ll be prompted for a location to save the file.

First login to the Re:View portal.

Within the folders section in the left-hand side sidebar, navigate to the folder that contains the sessions you wish to remove.

A list of sessions within the folder are displayed. To delete a session, hover over the session name and icons will appear. Select the “Delete” option.

delete icon

If you are sure you wish to delete, this session, select OK.

delete warning

 Note that deletion rights are only available to creators, that is, those that have tutor rights in the related module folder

Managing recordings

You can download a recording and save it to your computer.

After logging into Re:View and navigating to your chosen recording, click ‘Share.’

share

Select ‘Outputs’ followed by ‘Download podcast.’ At this point you can choose the quality of the download – note that a higher quality recording will take up more space on your computer.

outputs

Finally, browse your computer for a location to save the recording to and click ‘save.’

choose location on computer

You are able to share individual recordings within the University by inviting others to view them.

Click the share icon.

Type the name, username or email address of a University of Bath staff member or student to email them a shared permission link.

Share in Re:View

Type an email message if required and click ‘Send & save changes.’

Choose user to share with

The name of the person you have shared the recording with will appear in the list.

Name appears in list

More information is available from the Panopto help pages.

You are able to share folder permissions within the University by inviting others to view them, create and publish within them.

Navigate to the folder you wish to share and click the share icon.

Type the name, username or email address of a University of Bath staff member or student to email them a shared permission link. Select their permission level.

Type an email message if required and click ‘Send & save changes.’

The name of the person you have shared the recording with will appear in the list.

share folder in Re:View

More information is available from the Panopto help pages.

You are able create a new share folder by navigating to the a current folder and clicking the +Add folder icon.

Screenshot of new folder button in Panopto

Navigate to your chosen recording and click ‘Settings.’

availability settings

Choose ‘Overview’ and scroll down to where it says ‘Availability.’

availability settings

Turn on and off the availability and choose appropriate times for your recording to be available.

availability settings

The Re:View Recorder

Personal capture can be made using the Panopto Recorder. You can record various inputs simultaneously such as video from a webcam, audio, PowerPoint and/or screen capture. This opens up the possibility of delivering content that you may traditionally have presented in a lecture before the lecture, therefore ‘flipping the classroom.’

You may record a short video and ask the students to consider the key message from it and be prepared to feedback in the first 10 minutes of next week’s lecture. Or alternatively, you may pose a number of questions in the lecture based on the content of the recording.

IMPORTANT: If you wish to make the recordings available to a particular cohort or class on Moodle, ensure that you do NOT save the recordings in your personal folder. Instead, save the recordings in the folder associated with your Moodle course (to do this, install the Moodle/Panopto block in your Moodle course first).

More information is available from the Panopto help pages.

The desktop software (for PC and MAC) is both available for installation on your computer workstation from the software centre, or for download onto your own personal devices.

If you are on campus, and would like the software installed on your desktop computer, you can do so yourself by searching for the Panopto Recorder in the software centre. If you have any trouble locating the software, please contact Computing Services, by raising a support ticket.

Sign in to Re:View

Click ‘Download Panopto’ in the top right-hand corner of the screen.

download

Choose the appropriate download type based on your computer.

choose download type

Follow the installation instructions for Windows or Mac.

First Login to the Re:View Portal

In the main portal page, navigate to the folder you wish to import your content into from the folder section on the left-hand side of the screen.

Now select the blue “Create” button followed by “Upload Video”

upload

In the pop-up window that appears, drag and drop the video files you want to be uploaded to the import area:

choose folder

Once uploaded, the video will process and shortly be available to view:

drag and drop

view

The Re:View (Panopto) app

The Panopto app enables you to record directly from your tablet or smartphone. On the iOS version of the app, you can record content using the app (an internet connection is needed); and on both the iOS and Android version of the app, you can upload content to Panopto

For example, you can record yourself using your device’s camera and upload the file directly to a folder in Re:View. This may be useful when you would like to record a video of yourself explaining a concept straight to camera, or perhaps filming a demonstration of how to use a piece of equipment in a Science lab. Similarly, use a screen recorder app (or built in screen recorder for iOS devices) to capture a video of your screen and directly upload that to Re:View from your camera roll.

This would benefit academics who want to demonstrate a mathematical concept using a stylus, or perhaps demonstrate how to use a specific app or website. Remember that screen recording can pick up the microphone as well, allowing you to narrate over the top. Screen recordings do not have to be lengthy or polished, so do not worry too much about editing afterwards.

Click here for more information from the Panopto help pages.

The Re:View (Panopto) app is free to download from iOS and Android for mobile devices such as phones and tablets. Download the app and log in with your University of Bath username and password to both access and upload content.

Panopto on app store Panopto on google play

Both apps allow you to:

  • Watch recorded content via and internet connection.
  • Download recorded content to the Panopto app for offline viewing.
  • Upload recorded content from your own device (for example, a video you made using your phone’s own recording app).

The iOS app allows you to:

  • Record content directly into the app.

The Re:View (Panopto) app for iOS allows you to view content ‘on the go.’ This opens up the possibility of watching recordings when travelling, at conferences, or whilst working off campus – in fact, you can view content in the app anywhere as long as you have an internet connection.

Additionally, both the iOS and Android app allows you to upload content directly from your mobile device. For example, you may want to screen record directly after a lecture to address misconceptions from the session or record a thought-provoking conversation at a conference. Mobile recordings do not have to be polished so don’t worry about taking too much time to edit them.

This short video demonstrates how to record directly into the iOS app. It was recorded using a 2018 iPad, so there may be some differences between other operating systems.

This short video demonstrates how to upload a recording that is already stored locally using the iOS app. It was recorded using a 2018 iPad, so there may be some differences between other operating systems.

Who do I contact for further support with Re:View?

For advice on using Re:View to enhance learning, teaching and assessment contact the TEL team: tel@bath.ac.uk

For technical support contact the AV team through Top Desk