Re:View (Panopto) for the 2021-22 year

The terms of the new Teaching Capture Policy, which was approved by Senate in April 2021, mean that the University must make some changes to how data is stored and processed in Re:View.

As a result, on 8th September 2021 all Moodle-linked folders in Re:View were moved for retention purposes. A new set of blank Moodle-linked folders were created. During the 2021-22 academic year all new recordings will be stored separately from previous recordings in the new folders.

  • AY2021 relates to folders from the previous 2020-2021 academic year.
  • AY2122 relates to folders for the current 2021-2022 academic year.

Please look through these Frequently Asked Questions for common queries and guidance.

We recommend creating a sub-folder in the current Moodle-linked folder and sharing permissions with the previous cohort. This will ensure that both current and previous students can access the recordings.

The following 2-minute video will provide guidance on how to share a sub-folder:

Instructions:

  • Navigate to the current Moodle-linked folder for this year.
  • Select Add Folder and give it a recognisable name (e.g. Unit code and the word ‘Shared’ and/or years). Press return on your keyboard.

  • Click on the folder name. You will be taken to an empty folder.

  • Click on the Share icon cog in the top right-hand corner.

  • If this is the first time you are adjusting the settings, then click Change.

  • Ensure the tickbox is still ticked, and click Stop Inheriting

  • Within the search box, begin typing the name of the Moodle page. You will notice various groups appear.
  • Select the group that begins with AY2021 and is for viewers (indicated with Vi… at the end of the name). Ensure viewer is also selected. Click on the name of the group.

  • The group will be added. Untick Notify people.

  • Navigate to the AY2021 folder (the previous year’s Moodle-linked folder)
  • Tick the recordings you need to move. Click Move.

  • Search for your newly created sub-folder. In my example it is called O365 Shared. Notice that it is in the parent folder titled with the Moodle-linked folder name.

  • The process to move the recordings will take place. Click Move to initiate this.

  • As a result, the recordings in the sub-folder within the current Moodle-linked folder will be available to both the current and previous cohort.

Yes, to do this you need to:

  • Navigate to the folder you wish to move the sub-folder from.
  • Click on the sub-folder.

    Click the settings cog in the top right hand corner of the screen.
  • Search for the new parent folder and select it.
  • Save changes.
  • The sub-folder will have moved to the new location and will no longer be in the previous folder.

All recordings can be viewed directly at the Re:View portal at http://go.bath.ac.uk/review They should sign in with their University username and password.

Recordings are listed under “Shared with Me”.

View student recordings view in Re:View

Students can also go directly to the folder containing their lecture recordings by selecting Browse and they will see all of their courses listed.

Click on a course folder to see the recordings within.

Unless the material was specifically created for re-use at the time of recording, e.g. the performer(s) have agreed in advance that the material is for re-use, then unfortunately not. For queries around copyright and intellectual property rights, please email the University’s Copyright Advisor.

There are three potential reasons for this.

  • Firstly, you may not be enrolled as a teacher on the corresponding Moodle page. Log into Moodle to check.
  • Secondly, during the reprovisioning of folders in September 2021, all persmisions were removed from Moodle-linked folders. Log into the corresponding Moodle page for your permissions to be passed back to the Moodle-linked folder in Re:View (this should happen instantly, but may take up to 20 minutes at busy times).
  • Finally, the folder may not have been provisioned – this could be the case for new units/Moodle pages. You can provision the Moodle-linked folder if you have teacher access to a Moodle page. Click on the Re:View (Panopto) block in the Course Toolkit on the left-hand side of your page. Then click Provision course.

Once provisioned, the block will then display with empty sections where recordings will appear once moved into the Moodle-liked folder in Re:View. The new folder will take exactly the same name as the Moodle page.

When browsing folders, you will notice this folder structure.

  • AY2021 relates to folders from the previous 2020-2021 academic year.
  • AY2122 relates to folders for the current 2021-2022 academic year.

Similarly, when moving recordings and searching for folders, the previous year’s Moodle-linked folder contains the prefix AY2021, e.g. AY2021-Introduction to Office 365.

Whereas the current year’s Moodle-linked folder does not contain a prefix, e.g. Introduction to Office 365

Generally, there should be three types of recordings in the system for teaching units:

1) Recordings that should only be made available to the previous cohort in line with the Teaching Capture policy. These should remain in the AY2021-MoodleCourseName folder.

2) Recordings that should only be made available to the current cohort. If these are new recordings, then they can be moved/uploaded directly to the current Moodle-linked folder. If these are recordings from a previous year you wish to re-use, you can move them from the AY2021 folder to the current Moodle-linked folder.

3) Recordings that need to be made available to both the current and previous year’s cohort. We suggest creating a sub-folder in the current year’s Moodle-linked folder and adding sharing permissions so that the previous year’s cohort can access them.

No, you can move the recordings as and when you need them before the AY2021 folders expire/get deleted at the end of the 2022-23 academic year.

Alternatively, move all of the recordings you wish to re-use and change their availability so that they are released on the date/time you specify.

No, as long as you move the recordings from the AY2021-CourseName folder to the current Moodle-linked folder, you will not need to insert URLs and embed codes again as long as the course was not newly provisioned.

Note: Recordings should be moved not copied.

Provisioning of Moodle courses should happen automatically – this means that a folder is created in Re:View that corresponds to your Moodle page.

If the Re:View (Panopto) block has already been provisioned, then it will display with sections Live sessions, Completed recordings, Links, Course Settings, Download recorder.

If you see the message ‘This course has not yet been provisioned’ then you can click ‘Provision course’ to create a folder in Re:View.

If your Moodle page has not been automatically provisioned then click Provision Course.

If the Re:View (Panopto) block has been provisioned correctly, then there will be a Moodle-linked folder in Re:View with exactly the same name as the Moodle page. Click on Course Settings in the block to visit it.

If you do not see a Course Toolkit multi-block or the Re:View (Panopto) block on the Moodle page, then contact tel@bath.ac.uk and they will add it for you.

In line with the teaching capture policy, recordings will be kept for the duration of the academic year plus two years. So AY2021 folders will be retained up to the end of the 2022-23 academic year.

3.21. All data captured through the University recording service will normally be retained for a period of 2 years following the end of the academic year in which it was recorded, in accordance with Ordinance 22.4. The content will normally be removed after this time. Academic staff may however request that their recordings are no longer used for any purpose whatsoever by the University prior to the default removal date. Any such request must be received in writing by their Head of Department.

In line with the teaching capture policy, recordings should be kept for the duration of the academic year plus two years unless request to remove is approved.

3.21. All data captured through the University recording service will normally be retained for a period of 2 years following the end of the academic year in which it was recorded, in accordance with Ordinance 22.4. The content will normally be removed after this time. Academic staff may however request that their recordings are no longer used for any purpose whatsoever by the University prior to the default removal date. Any such request must be received in writing by their Head of Department.

The Zoom recording will appear inthe sub-folder titled Meeting Recordings located in My Folder in Re:View.

Edit the recording (optional) and move it to the Moodle-linked folder. You must have creator permissions on the folder you are moving the recording to otherwise you won’t see the folder when searching. If you do not have creator permissions then you need to be added to the Moodle page and log into the Moodle page so that these permissions pull through to Re:View.

If you wish to edit the recording in other software, download a copy from Re:View and re-upload the edited version to the Moodle-linked folder.


For the 2021-22 academic year, staff can record teaching (IPL) sessions on campus using the Panopto desktop recorder which is pre-installed on PCs in teaching rooms (GTA rooms). Staff need to start and stop recordings themselves. There are no scheduled recordings as in previous years.

  • Either:
    Set the recording to save in My Folder and then move the recording to the Moodle-linked folder later.
  • Or set the recording in Panopto recorder to save directly to the Moodle-linked folder for your unit.
  • The instructions for how to do this can be downloaded – the only difference being that for recordings made on campus, you will be using the GTA room PC and not a home computer.
  • More information about these changes can be found on the University website, including contact details for support.

Ensure that the recording is located in a sub-folder of the Moodle-linked folder for your unit. Share the folder with the other units or Moodle course page via the Moodle cohort sharing option in Re:View.

Assignments will still be accessible within the Re:View platform for the period indicated in the student materials retention policy. This is the end of the current academic year plus six years.

If you do not need to re-use the recordings then they can be left in the Y2021-SAMIS-Code folder.

Recordings that you wish to reuse with the current cohort should be moved to the current year’s Moodle-linked folder throughout the academic year.
This FAQ explains the difference between the two folders.

If any recordings are to be shared with more than one cohort, place the content in a sub-folder and share that sub-folder with the other cohort groups.

  • If these are lecture/LOIL recordings, Lecture/LOIL recordings should be moved to the previous year’s Moodle-linked folder. Access permissions should be changed from Anyone at your organisation with the link to Restricted – Only specific people and groups.
  • If they are not lecture/LOIL recordings and/or you have permission for re-use, then these recordings can be moved to the current Moodle-linked folder.
  • If you have created your own folder outside of the folder structure in Re:View and simply shared permissions to the Y2021-SAMIS cohort, then you should either move the recordings to the correct Y2021-SAMIS folder or to the AY2021-MoodleCourseName folder for retention purposes.

Moodle and Re:View

The Re:View (Panopto) Moodle block acts as a link between your Moodle course and Re:View. By enabling the Re:View (Panopto) Moodle block, your requested recordings will appear under the same folder name in Re:View.

Important note: Students will only be able to see recordings in the associated course folder once they have logged into the course on Moodle.

In the screenshot below students can see a list of recordings under the heading ‘Completed Recordings’. These recordings are listed in the main folder of the Moodle-linked folder. The block does not display any recordings in any subfolders.

Students can click on the recordings to take them to Re:View – they will need to log in with their University username and password to access them.

Panopto block in Moodle displaying a list of recordings

The screenshot below shows the corresponding Moodle-linked folder in Re:View. Note that it has the same name as the Moodle page and in the large red box, the recordings in the main folder which are the same as the recordings in the Moodle block in the screenshot above.

The sub-folders in the green box on the screenshot do not appear in the Moodle block.

Moodle-linked folder in Re:View

The teacher view of the Re:View (Panopto) block is slightly different in Moodle. Clicking on ‘Course settings’ will take the user directly to the settings for the Moodle-linked folder in Re:View. And there are options to download the Panopto Recorder for Windows and Mac.

Panopto block - the view for teachers includes links to recordings, course settings link and links to download Panopto Recorder

This video gives a quick overview of how Moodle and Re:View work together.

Essentially, once the Re:View (Panopto) block has been added to a Moodle page then a folder with the same name as the Moodle page is created in Re:View. Once staff and students access the Moodle page, their permissions are passed through to Re:View folder.  Teachers on the Moodle page are given the Creator role with editing rights, and Students are given the Viewer role with viewing rights.

This video give a more detailed overview of the Re:View system.

In order for your Moodle course to show the Re:View content that has been recorded, the Re:View (Panopto) block on your course page must be added. All pages using the updated theme as of September 2020 should have the Re:View (Panopto) block included. If not, this video demonstrates how to add it.

Provisioning your Moodle course

Provisioning of Moodle courses should happen automatically – this means that a folder is created in Re:View that corresponds to your Moodle page. If you see the message ‘This course has not yet been provisioned’ then you can click ‘Provision course’ to create a folder in Re:View.

This course has not yet been provisioned message in Panopto block

Moodle has a 50mb upload limit so some narrated PowerPoints are too large to upload. This video demonstrates how to convert a narrated PowerPoint to an mp4 video file and upload to Re:View.
Note: Some long narrated PowerPoints can have audio syncing issues. You may wish to record PowerPoint presentations using the Panopto desktop recorder instead.

Viewing recordings

Open a web browser to the address http://go.bath.ac.uk/review

Sign in using your University of Bath username and password

Once logged in you should be taken to the main portal screen where you can see all the recordings you have access to.

If you have enabled the Re:View (Panopto) block on your Moodle page then those listed as teachers in Moodle should have creator (editing) rights on the associated folder in Re:View. It is also possible to invite others to have viewer or creator permissions on the folder in Re:View if they are not enrolled on the associated Moodle page.

This video demonstrates how to share a parent folder with others

This video demonstrates how to share a sub-folder with others

The information below was created in the 2019-20 academic year when some folders were created using the Scheduling Tool for lecture recording so may no longer be relevant in all cases.

You can search by the name of the cohort to share recordings with other cohorts of students. Sharing recordings, rather than copying or moving them, makes it easier to manage recordings as they stay in their original folders.

Cohort groups are linked to Moodle pages, so if you want to share it with the cohort on the current ABC123 Astrophysics Moodle page, then they will appear like this in the search:

ABC123 Astrophysics ::Viewers

If you invite ‘creators’ too then this will share permission with those listed as ‘teachers’ in Moodle.

Screenshot to show cohort name when searching within a recording to share

Sharing multiple recordings 

Select the recordings that you want to share by clicking in the left hand corner of the preview image. Then click the share button.

Screenshot to show batch share icon

Confirm that these are correct and invite others to view the recordings by typing their name into the search bar.

Screenshot to show batch share options

This video demonstrates how to create a folder to archive recordings or restrict access to certain people.

Please note:

  • If you are creating a restricted folder for students with Disability Action Plans, ensure that you give the folder a recognisable name (e.g. for a Unit or Course named “AB123456” then the restricted folder is named “AB123456 2016/17 Restricted.
  • Students should only be given VIEWER permissions.


First go to the Re:View portal and locate the folder containing the content that you wish to restroct and select it so that the list of current recordings is displayed in the main window.

portal

Select the blue Create button, and from the dropdown that appears, select “New Folder”

create menu

In the pop up window that appears, type in the name of the restricted folder, we suggest for a course “AB123456” that it’s called “AB123456 2016/17 Restricted”.

Under options, untick the box labeled “Inherit permissions from the parent folder” – this ensures that students will not be able to see the content in the archive folder.

create folder

Click Create Folder.

A permissions list will now be displayed showing those creators from the original folder who have access to the new Archive folder. You can add others at this stage too. Students with DAPs should be added as VIEWERS only.

share permissions

Verify this is OK and click the “X” in the top right-hand corner.

Now you’ll need to go back to the parent folder to select which recordings to restrict. Click on the upwards arrow icon to go back to the parent.

In the parent folder, tick the box next to each session you wish to restrict.

select archive folders

Some buttons will now appear at the top – Delete, Move, Copy, Share. Click the “Move” button.

In the window that appears it asks for the folder to move to.

Type in the name of the subfolder you created in the previous step.

move session

The folder should be displayed in the drop-down list. Select this.

move sessions to folder

This video demonstrates how to create a folder to archive recordings or restrict access to certain people. Please note that if you are creating an archive folder for a Unit or Course, we suggest naming the folder in the following way: For a Unit or Course named “AB123456” then the archive folder is named “AB123456 2016/17 ARCHIVE

First go to the Re:View portal and locate the folder containing the content that you wish to archive and select it so that the list of current recordings is displayed in the main window.

portal

Select the blue Create button, and from the dropdown that appears, select “New Folder”

create menu

In the pop up window that appears, type in the name of the Archive folder, we suggest for a course “AB123456” that it’s called “AB123456 2016/17 ARCHIVE”

Under options, untick the box labelled “Inherit permissions from the parent folder” – this ensures that students will not be able to see the content in the archive folder.

create folder

Click Create Folder.

A permissions list will now be displayed showing those creators from the original folder who have access to the new Archive folder.

share permissions

Verify this is OK and click the “X” in the top right-hand corner.

Now you’ll need to go back to the parent folder to select which recordings to archive. Click on the upwards arrow icon to go back to the parent.

In the parent folder, tick the box next to each session you wish to archive.

select archive folders

Some buttons will now appear at the top – Delete, Move, Copy, Share. Click the “Move” button.

In the window that appears it asks for the folder to move to.

Type in the name of the subfolder you created in the previous step (if it isn’t listed you may need to wait a couple of minutes and try again, this is due to the newly created course not having been indexed by the search tool yet).

move session

The folder should be displayed in the drop-down list. Select this.

move sessions to folder

Some users experience issues with viewing embedded recordings in particular browsers due to cookie settings. It is for this reason that we suggest embedding and linking recordings into the main body of a Moodle page rather than just embedding them.

To resolve the issue, enable third-party cookies in your browser.

You can also try the following steps:

This video demonstrates how to view data about recordings at both folder level and individual recording level.

By clicking on the stats icon, you can access data for each video and folder and download reports. Statistics such viewer engagement and view by day will give you insights about how your students are using the recordings.

View data icon in Re:View

It might be that students are viewing more often during revision periods or that they are watching a particular part more often because they find it difficult. You can see which students on your course have viewed videos. This data is also available to download.

View data in Re:View

Click here for more information is available from the Panopto help pages.

Editing recordings

This video demonstrates the basic editing tools that are available in Re:View

To edit a recording, navigate to the recording and click the ‘edit’ button.

Edit button when viewing a recording in Panopto

Re:View offers a range of options for editing.

Cut – cut out sections of your video. This is useful if you only want to make part of the recording available, or to trim selected sections.

Add a stream – this allows you to drop in another stream, for example a Powerpoint slide or secondary video or audio file.

Add a clip – Insert another complete session from your folder into the timeline. This allows you to combine two or more videos, for example, if you have made three separate videos over a number of weeks then these can be easily consolidated.

Embed a webpage – If you embed a webpage (essentially a link to a website), then the video will pause at a chose time and display the webpage you have chosen to link to. The web page is active, so can be navigated within the video window. If you have referred students to a particular web page during a recording then this tool could be handy to make sure that they are accessing the correct one.

More instructions for editing can be found here.

Panopto also host some How-To tutorial videos on their video portal

If you wish to use more advanced editing techniques then you may wish to download a recording, edit it using your own software and upload it again to the relevant folder. Editing software such as Adobe Premiere Pro CC, Final Cut Pro X or Adobe Premiere Elements will enable you to do this but you may have to pay a subscription or one-off payment.

The quiz allows you to insert a quiz at a chosen point in a video. There are three available question types: True/false, multiple choice and multiple select. You can add explanations to the answers and insert multiple quizzes throughout the video. Once you have added your questions, you can enable various options such as allowing viewers to retake the quiz, showing a grade, and blocking advancing the video until the quiz has been answered to prevent skipping it.

More information is available from the Panopto help pages.

This video demonstrates how to add a short quiz into a recording.

The quiz option would be useful for use in a flipped classroom environment. By presenting a short video and quiz before a teaching session students will be better prepared to discuss the content during the live lecture. Similarly, it could be used after the teaching session to formatively assess understanding.

No, so long as the recording is hosted on the Re:View platform and only accessible behind the University of Bath single-sign on, to students on the relevant, or a related course of study then it may be considered a digital extension of the classroom. Therefore, there should be no need to remove such content as it will likely qualify under the educational exceptions to copyright so long as so long as it sufficiently attributed, the amount used is reasonable and proportionate, being used for illustration and instruction, for the purpose of teaching.

This video demonstrates how to embed the a YouTube video into a video in Re:View.

It is possible to embed a YouTube video directly into a Panopto recording during the editing process. You may wish to do this to make the video clearer or allow users to use the YouTube controls such as pause and rewind.

If YouTube content has been recorded in and does not display correctly (e.g. it is was a classroom recording and the light makes the video blurry), enter editing mode and trim the part of the video that contains the YouTube content. 

Then select an appropriate point in the video and click on the + icon and select Add a YouTube video.

Screenshot of option to add YouTube video in a Panopto video

Paste in the URL of the YouTube video. You can also edit settings such as allowing autoplay and video start & end points.

Screenshot of YouTube link in Panopto video

Click Apply when you have finished editing to save the changes. When watching the video the viewers will see the YouTube video listed in the contents pane.

Screenshot of YouTube video listed in contents of Panopto video

For detailed instructions visit the Panopto help pages.

Further copyright guidance can be found here.

Update 18.09.2020: All new content uploaded to Re:View or recorded directly into Re:View now generates captions automatically. The captions make take some time to generate depending on the size of your file. The video below demonstrates how to edit the automatic captions.

This video demonstrates how to add manual and automatic captions to a recording in Re:View. This applies to content uploaded prior to September 2020 that you wish to produce captions for.

You must be in the video editor to add captions to a recording. To edit a recording, navigate to the recording and click the ‘edit’ button.

Edit button when viewing a recording in Panopto

When you are editing the recording, it is possible to type captions to aid viewers either caption-by-caption or by importing a file. This would help clarify any statements that were not picked up clearly on the recording (e.g. an audience member’s question) or to add extra text (perhaps you forgot to mention an important point during the lecture).

It is possible to turn on automatic transcriptions in your recordings to make it easier for students to find keywords during playback. You must turn this on during the editing process.

Edit captions

If you need full assisted transcription then the University’s AV department can do this (a charge applies). Contact them via their Helpdesk.

More information is available from the Panopto help pages.

This video demonstrates how you can rename a recording in Re:View:

First login to the Re:View portal.

Within the interface, find the session that you wish to rename.

Click the Settings icon next to the session.

settings

Within the Overview tab, click Edit next to Name:

folder name

Type in new name and click Save. If you want to discard the changes, click Cancel.

save

This video demonstrates how to insert a section from another video using the clip function in Re:View.

This video demonstrates how to download an audio copy of a video recording in Re:View.

To download an audio version of your recording:

  • Navigate to your chosen recording.
  • Select Settings.
  • Select Outputs.
  • Select Download Audio Podcast.
  • Choose a location to save the file to.

You must have creator rights to perform this.

Screenshot with 'Download Audio Podcast' highlighted

Visit the Panopto support pages for detailed step-by-step instructions.

This video demonstrates how to delete your own recordings in Re:View:

First login to the Re:View portal.

Within the folders section in the left-hand side sidebar, navigate to the folder that contains the sessions you wish to remove.

A list of sessions within the folder are displayed. To delete a session, hover over the session name and icons will appear. Select the “Delete” option.

delete icon

If you are sure you wish to delete, this session, select OK.

delete warning

 Note that deletion rights are only available to creators, that is, those that have tutor rights in the related module folder

Recordings can be restored within 90 days of the date that they were deleted. If you deleted the recording then you can restore it yourself by following the instructions below. If somebody else deleted your recording, then they can restore it by following the instructions or you can contact tel@bath.ac.uk for further assistance.

Restore a recording that you have deleted.

First log into Re:View with your University credentials.

Click on the System cog in the bottom left hand corner of the screen. Then click on Recycle Bin.

Click system, followed by recycle bin

Navigate to the deleted recording, hover over it and click Restore.

Click the restore button

A pop-up will appear. Click OK to confirm that you wish to restore this recording.

Click the ok button

The recording will no longer appear in your recycle bin and will be restored to the folder in which it was deleted from.

The Re:View (Panopto) app

The Panopto app enables you to record directly from your tablet or smartphone. Panopto have recently released a new version of their app which provides the user with a similar experience on both android and iOS devices. There is a 10 minute limit on recordings and uploads using the app.

This video gives a quick overview of the Panopto app and its main features.

Panopto have comprehensive guidance on their help page about how to use the Panopto app

The Panopto app is free to download from iOS and Android for mobile devices such as phones and tablets. Download the app and log in with your University of Bath username and password to both access and upload content.

The Re:View (Panopto) app for iOS allows you to view content ‘on the go.’ This opens up the possibility of watching recordings when travelling, at conferences, or whilst working off campus – in fact, you can view content in the app anywhere as long as you have an internet connection.

Additionally, the app allows you to upload content directly from your mobile device. For example, you may want to screen record using a stylus or directly after a teaching session to address misconceptions from the session. Mobile recordings do not have to be polished so don’t worry about taking too much time to edit them.

Panopto Capture (record in a browser)

You may not wish to or be able to install the Panopto software on the computer you are using. The Panopto Capture option can be opened directly from within Re:View using supported web browsers and recordings are saved directly to the user’s Re:View folder. Below is a list of the main features of the Panopto desktop recorder and Panopto Capture

Panopto Capture:

  • Must be launched from the user’s Re:View page
  • Online only
  • Not supported by all browsers (not currently supported by Safari)
  • Webcam filters; blur background, user’s chosen image)
  • No need for user to update
  • Recordings saved directly to Re:View

Panopto Desktop:

  • Launched from the user’s computer once installed
  • Online and offline
  • Standalone application needs to be updated by user
  • No webcam filters for blurring or replacing background
  • Recordings can be saved locally

It is possible to record a video, audio and other screens (such as one showing a PowerPoint presentation) directly into Re:View using Panopto capture. Panopto capture is a browser-based recording system within the Panopto system.

Note:
1. Panopto capture is not currently supported in the Safari browser.
2. It is possible to create audio-only recordings by turning the webcam off before recording.

Full instructions for recording using Panopto Capture in a browser are available of Panopto’s help pages.

Short summary

Log into Re:View and navigate to the folder you wish to record in (in this scenario I am recording to My Folder). Click the blue ‘Create’ button and select ‘Panopto Capture’

Select Panopto capture from drop-down menu

This will open in a new tab. Explore the audio and video settings and controls.

Start and stop recording using the red button at the bottom of the screen.

Screenshot to demonstrate features of Panopto capture in browser

Once the recording has processed you can view a final screen with further options such as editing the video name, folder location and redo recording.

How the window appears after the video has processed.

The following guidance is for staff recording, using the Panopto Recorder, in the GTA spaces and mirrors teaching in a GTA space pre-COVID-19. This is where you are teaching one group of students in one teaching room.

Demonstration:

For further guidance, please watch the following video by Dr Elise Pegg, Senior Lecturer in Mechanical Engineering, where she demonstrates the steps for recording a session in Chancellors’ Building 1.11.

Guidance:

The main technical difference to note is how you record sessions in the GTA rooms this year, if required. Indeed, firstly, think about what needs to be recorded, if at all. What are students going to gain from the recording? If you decide not to record IPL time, we would recommend discussing this with your students so that they are informed, and understand the reasoning behind your decision.

There are no scheduled lecture recordings; staff will have to initiate the recording in the GTA rooms as required. Staff should use the Panopto Desktop Recorder, which is installed on all GTA computers. Please type “Panopto Recorder” into the search bar on the desktop to find and launch the recorder.

Either:

  • Set the recording to save in My Folder and then move the recording to the Moodle-linked folder later.
  • Or set the recording in Panopto recorder to save directly to the Moodle-linked folder for your unit.
  • The instructions for how to do this are contained within this document (opens a pdf document).  This is a generic document and there might be a few minor differences depending on the room you are in.  However, in-room instructions will be provided by the lectern on how to select the appropriate webcam(s) and audio input(s) for the particular room.
  • If either the Panopto Desktop Recorder software or in-room instructions are missing, please contact the AV team. For AV related emergencies, please phone ext. 4846. To report a fault in the GTA rooms please fill out the AV fault form.

Top Tip if Recording:

If you are asking a question of the group, please ensure it is spoken into the in-room microphone. If a student asks a question, you may need to repeat it into the microphone so that it can be heard on the recording. Similarly, answers to questions may need to be repeated into the microphone. This is especially important if you will be using this recording separately with remote students.

Managing recordings

First Login to the Re:View Portal

In the main portal page, navigate to the folder you wish to import your content into by clicking ‘Browse’ on the left-hand side of your screen.

Now select the blue “Create” button followed by “Upload Video”

upload

In the pop-up window that appears, drag and drop the video files you want to be uploaded to the import area:

choose folder

Once uploaded, the video will process and shortly be available to view:

drag and drop

view

Microsoft have recently changed the permissions for recorded meetings in Microsoft Teams. If you record a meeting in Microsoft Teams then as soon as it has finished processing it will appear in the meeting chat and the meeting will be saved to OneDrive/SharePoint of the person who pressed record and/or the meeting organiser. They will be able to view, download, delete and manage sharing permissions just like any other file in OneDrive/SharePoint.

Teams recording open link from chat

Teams recording options in OneDrive

There are limitations when using Teams to record meetings with students as:

      • Students will have the ability to download a copy of the recording to their device immediately after the recording has processed.
      • The recording will not be saved in Re:View (Panopto) and will not be available to others on the unit/course.
      • The recording will not be viewable if the owner leaves the University or deletes/moves the recording.

Further guidance from DD&T (Computing Services)

Further guidance from Microsoft

Recommendation for LOIL (Live Online Interactive Learning) sessions

      • If you plan to record a LOIL session then use the University’s Zoom licence. The recording will save in your My Folder in Re:View.
      • If you are planning to run a LOIL session in Microsoft Teams, then you can record directly to Re:View but the process is complex. First open the Panopto desktop recorder, select a folder to record to (e.g. My Folder or the Moodle-linked folder) and record your screen. Then run your Teams session as normal. If you run it on the same screen that is being recorded then it will be captured in Re:View. Some staff have reported that their machines aren’t up to running Teams & Panopto desktop recorder together, so you may find it easier and simpler to use Zoom.
Why can’t I keep the recording on Microsoft Stream or other platforms such as YouTube or OneDrive?

The University’s retention schedule states that where recordings have been made (lecture recordings, LOIL sessions), students are required to have access to recordings for the current academic year and the following year (contact the University’s Legal Unit for more information). If recordings are kept on Re:View then they can be managed by Computing Services staff at the University in line with this policy. If they are kept on other platforms then it is difficult to manage these recordings, especially if a staff member leaves and their account is deactivated. Therefore Re:View is the recommended platform for recorded content.

You can download a recording and save it to your computer.

After logging into Re:View and navigating to your chosen recording, click ‘Share.’

share

Select ‘Outputs’ followed by ‘Download podcast.’ At this point you can choose the quality of the download – note that a higher quality recording will take up more space on your computer.

outputs

Finally, browse your computer for a location to save the recording to and click ‘save.’

choose location on computer

This video demonstrates how to download a copy of a recording from Re:View. You must have creator permmission on the recording/folder to do this.

You are able to share individual recordings within the University by inviting others to view them.

Note: Sharing a recording does NOT allow the person you shared it with to edit or download the recording. They will only be able to edit or download a recording if you share the folder the recording resides in and give them creator permissions on the folder.

Click the share icon.

Share button circled.

Type the name, username or email address of a University of Bath staff member or student to email them a shared permission link.

Type an email message if required and click ‘Send’.

The name of the person you have shared the recording with will appear in the list.

Similarly, it is possible to share a folder or recording with an entire cohort.

Moodle course pages will appear similar to this depending on the name of the course:

[Course Code]: [Moodle course name] ::Viewers
AR1492:Introduction to architecture ::Viewers

Previous Moodle cohorts will contain a prefix:

[Academic Year] – [Course Code]: [Moodle course name] ::Viewers
AY2021 – AR1492:Introduction to architecture ::Viewers

If you invite ‘creators’ too then this will share permission with those listed as ‘teachers’ in Moodle.

More information is available from the Panopto help pages.

NOTE: Do not share a recording from ‘My Folder’ to a cohort – the recording must be in a lecture capture folder or a supplementary folder linked to a Moodle course.

You are able to share folder permissions within the University by inviting others to view them, create and publish within them. If you want other people to edit a recording you have created, you must share the whole folder with them rather than an individual recording. Ensure that you give them ‘Creator’ permissions when sharing the folder. You can share any folder you have creator permissions on except your parent My Folder (although you can create a sub-folder in My folder and share that).

How you share a folder depends if the folder is a Parent folder, or a Sub-folder.  An example of a Parent folder is your My Folder or a Moodle linked folder. A Sub-folder are the folders that sit within a Parent folder. The picture below shows a Parent folder with Sub-folders within it.

The following 1.5 minute video demonstrates how to share a Parent-folder:

Navigate to the folder you wish to share and click the share icon.

Type the name, username or email address of a University of Bath staff member or student to email them a shared permission link. Select their permission level.

Type an email message if required and click ‘Send’ to save changes.

The name of the person you have shared the recording with will appear in the list.

 

To share a Sub-folder please watch the following 2-minute video:

 

More information is available from the Panopto help pages.

You can link to a recording in numerous ways in Moodle, either by adding a URL resource, or inserting a hyperlink into a page or label.

This video demonstrates how to link to and embed a recording in Moodle.

Further instructions:

Click the share icon.

Copy the link or embed code and paste it elsewhere, such as in Moodle.

It is important to note that sending a link directly or embedding the code like this does not automatically give permission to view the recording. The permissions are still managed at folder or recording level. E.g. If I sent a link to a colleague and they have not been given viewing or creator rights to the recording, then they will see an error message. Similarly, if you paste the link into the Moodle page AND the recording is not in a folder that’s linked with the students on your unit, then they will not be able to view it.

First navigate to the folder. Then click the share icon in the top right-hand corner.

Share folder icon in Re:View

Copy the link and paste it elsewhere, such as in Moodle.

Sharing folder options Review

It is important to note that sharing a link directly does not automatically give permission to view the recording. The permissions are still managed at folder or recording level. E.g. If I sent a link to a colleague and they have not been given viewing or creator rights to the folder, then they will see an error message. Similarly, if you paste the link into the Moodle page AND the folder is not linked with the students on your unit, then they will not be able to view it.

To embed a video from Re:View to Moodle is possible using a slight change to the standard Re:View embed code. This video explains how to do it. You will also need some of the information from this FAQ which is located below the video.

This is a link to the new code which you need as demonstrated in the video.

The screenshots below highlight the section of the code that need editing. Copy part of the code generated in Re:View (highlighted in yellow) to paste into the new code (replacing the text highlighted in blue).

original code for video embed

New code for video embed

You are able to share individual recordings with people outside of the University of Bath by inviting them using their email address. The external viewer cannot download the recording.

This link can only be generated by those with creator permissions on the recording. You are unable to share folders – just individual recordings. The email notification may go to the recipient’s junk folder, so ask them to check if they have not received the link to the video.

To share a recording with more than one external viewer, you need to add all of the email addressed to the ‘Add People and Groups’ box at the top before writing the message and sending the invitation.

The video below demonstrates how to do this.

There is information about how to do this on the Panopto help pages.

This video demonstrates how to move a recording from your personal folder to another folder that you have creator access to.

We generally advise against copying recordings because it is difficult to manage multiple recordings of the same file, particularly for lecture recordings. For multiple cohorts we recommend sharing recordings.

If you need to copy or move a recording it is often because you have recorded it into ‘My Folder’ using the Panopto desktop recorder and now need to move it into a shared folder for a cohort to view or assignment folder for staff to view. You must have creator rights to the folder you wish to move the recording to.

To do this navigate to the chosen recording, hover over it and click on the top left hand corner to tick it. Options will now appear to copy or move the recording. Click either one of these.

It is possible to move multiple recordings by selecting more than one.

screenshot to demonstrate moving or copying a recording

Then when prompted type in the name of the folder you wish to move the recording to.

screenshot to demonstrate moving or copying a recording and choosing the correct folder

The Panopto help pages offer other methods to copy recordings.

For the 2020-21 academic year it is recommended that you should upload content to the folder linked to your Moodle unit.

You are able create a new share folder by navigating to the a current folder and clicking the +Add folder icon.

Screenshot of new folder button in Panopto

Navigate to your chosen recording and click ‘Settings.’

availability settings

Choose ‘Overview’ and scroll down to where it says ‘Availability.’

availability settings

Turn on and off the availability and choose appropriate times for your recording to be available.

availability settings

Due to the demand on the Re:View service, some recordings may take longer to process than usual. If you have remembered to press ‘record’ in Zoom, and have received a notification that your recording will soon be available, it should just be a question of remaining patient while it completes processing, which may take up to 24hrs, (although will usually be quicker).

During week 2 there were Europe-wide issues with the Panopto service which meant some recordings were not automatically transferred to Panopto. If you have a missing recording, please follow the steps in the video below to move it from the Zoom cloud to Panopto. (Recordings stored in the Zoom cloud will be deleted automatically after 30 days)!

You can add tags to a video in Re:View as long as you have creator access to it. Adding a tag is a useful way to help viewers browse and search for videos as it will show them similar content. As a viewer you can click on tags or add tags to the search bar to find similarly tagged videos.

Please note: Only videos that have been shared with you will appear in your tag search. Videos not shared with you will not appear as an option.

The following video will show you how to add tags to your videos and search with tags:

You can subscribe to specific creators, folders or tags in Re:View. This allows you to curate the content you want to view and stores these videos in one folder. Please note: Only videos that have been shared with you will appear as subscriptions. Videos not shared with you will not appear as an option.

This video demonstrates how to manage subscriptions in Re:View:

If there is a list of names under the sharing permissions for your Moodle-linked folder, this is likely to be because the folder is historic and the names have not been cleared prior to the start of each academic year. There is currently no automatic process for removing these permissions.

To manually remove the permissions, first navigate to the Moodle-linked folder and click on the sharing icon in the top right-hand corner of the screen.

This will open up a box with both group and individual permissions for the Moodle-linked folder. Note that the extra permissions are highlighted in yellow on the screenshot below.

To remove the users, select the x next to each name (highlighted in blue on the screenshot).

Then click ‘Save Changes’ (a blue button).

Screenshot of Panopto folder with extra permissions

After removing extra permissions, you should be left with three groups of users: Creators, Publishers, and Viewers.

Screenshot of Panopto folder with 3 permissions - Creator, Publisher and Viewer

The Re:View Recorder

Personal capture can be made using the Panopto Recorder. You can record various inputs simultaneously such as video from a webcam, audio, PowerPoint and/or screen capture. This opens up the possibility of delivering content that you may traditionally have presented in a lecture before the lecture, therefore ‘flipping the classroom.’

You may record a short video and ask the students to consider the key message from it and be prepared to feedback in the first 10 minutes of next week’s lecture. Or alternatively, you may pose a number of questions in the lecture based on the content of the recording.

IMPORTANT: If you wish to make the recordings available to a particular cohort or class on Moodle, ensure that you do NOT save the recordings in your personal folder. Instead, save the recordings in the folder associated with your Moodle course (to do this, install the Moodle/Panopto block in your Moodle course first).

More information is available from the Panopto help pages about the desktop recorder for Windows.

More information is available from the Panopto help pages about the desktop recorder for Macs.

The desktop software (for PC and MAC) is both available for installation on your computer workstation from the software centre, or for download onto your own personal devices.

If you are on campus, and would like the software installed on your desktop computer, you can do so yourself by searching for the Panopto Recorder in the software centre. If you have any trouble locating the software, please contact Computing Services, by raising a support ticket.

Sign in to Re:View

Click ‘Download Panopto’ in the top right-hand corner of the screen.

download

Choose the appropriate download type based on your computer.

choose download type

Follow the installation instructions for Windows or Mac.

It is possible to record a video and include PowerPoint directly into Re:View using the Panopto desktop recorder. Personal capture can be made using the Panopto Recorder. You can record various inputs simultaneously such as video from a webcam, audio, PowerPoint and/or screen capture.

Getting started with the Panopto desktop recorder for Windows

Getting started with the Panopto desktop recorder for Mac

Detailed guidance for Windows is available from the Panopto help pages.

Detailed guidance for Macs is available from the Panopto help pages.

It is important that you create the new recording in the correct folder. Use the dropdown menu to navigate to the folder for where you want to save the recording.

Screenshot to show how to change destination folder in Panopto desktop recorder

The default is set to moodle\username or unified\username. If you do not change the destination folder at this stage then it will be saved into your personal folder and only you will have access to it. You may wish to do this and move the recording later if it is a practise or first attempt. However, if you wish to record directly into a course folder then you can change the desination folder.

At this stage it is also possible to rename the recording. If you do not do it at this stage then the recording will be named with the date and time, e.g. ’06 April 202 at 13:20:12′.

Note: If you encounter issues with animations not working in a recorded PowerPoint, we suggest that you select ‘Capture main screen’ and capture the PowerPoint that way.

It is recommended to set these to be as high as your system can support. As a minimum working setup:
Primary Sources:
  • Quality: Ultra (preferred) > High > Standard (not recommended)
Secondary Sources:
  • Resolution: 1280×1024 (4:3)   or   1280×720 (16:9 widescreen)
  • fps (frames per second): 15fps for slides (30fps for video)
  • kbps (bitrate): 2500

Panopto desktop recorder showing create new recording page. The following items are circled: Quality-Ultra, Resolution- 1280x720, fps-15, kbps-2500

For more information about video recording settings please see the information on the Panopto site.

The following Panopto help pages list a number of keyboard shortcuts to assist you when recording in Panopto desktop recorder.

Shortcuts for Windows

Shortcuts for Mac

Further support

For advice on using Re:View to enhance learning, teaching and assessment contact the TEL team: tel@bath.ac.uk

For technical support contact the AV team through Top Desk

Re:View for student assignments

We recommend using Re:View (Panopto) to facilitate student video assignments. Unlike Moodle, which is not designed to deal with the specialised demands of video files and has a file upload limit of 50mb (much smaller than the average video), Re:View can accommodate any reasonable file size, whilst providing smooth playback of the uploaded videos. Importantly, and unlike external systems such as YouTube, Re:View is also managed by the University, in accordance with the University’s legal obligations regarding GDPR and student data retention.

Within Re:View Assignment folders can be set up to enable students to upload video recordings. Assignment folders are automatically configured so that students cannot view each other’s recordings, whilst all recordings remain visible to the staff attached to the folder.

As Re:View does not provide marking and feedback functionality, we recommend use of a Re:View Assignment folder in tandem with a Moodle Assignment submission point.

This TEL webinar covers many of the common questions about assignment folders. We advise you to watch it to gain an overview of how assignment folders work.

      • Considerations for assessed presentations as part of the Bath Blend.
      • An introduction to the Re:View (Panopto) assignment folder.
      • How to create an assignment folder.
      • How students upload to the assignment folder.
      • How to use the assignment folder alongside Moodle.

Watch the recording and download the slides.

This video demonstrates how to set up an assignment folder using the folder linked to a Moodle page.

Student assignment folders can be set up to enable students to upload video assignments. They are automatically configured so that students can not view each others recordings. Re:View is particularly useful for this because Moodle has an upload limit of 50mb, much smaller than the average video. The best file type for this is an .mp4 – Re:View will not allow narrated PowerPoint presentations to be uploaded unless that are saved as an .mp4 file first.

      1. Ensure that you have added the Re:View/Panopto block in your Moodle course.
      2. You should create your assignment folder within the ‘Moodle-liked folder associated with your Moodle course, not the ‘lecture capture folder’ which is for scheduled recordings for a specific cohort. Navigate to the corresponding course folder in Re:View (the easiest way is to click ‘Browse’ and then type in the Moodle course name)
      3. Click the settings icon.

settings icon panopto

4. Click ‘Create Assignment Folder.’ Once it has been created you can navigate away.

assignment folder create

5. You will note that a new folder has been created with [assignments] in square brackets.

Assignment folder

Click here for more information from the Panopto help pages.

You can close the assignment folder to stop any further submissions. Note that this will prevent any further uploads to the folder, so you will need to keep the assignment folder open to allow students with extensions to upload their recordings.

This video demonstrates how to close the assignment folder.

The Re:View (Panopto) assignment folder has limited features to manage deadlines and does not facilitate late submissions. It does not have a facility for grading, and commenting for feedback is limited.

You can view the upload date from the assignment folder, but to view the upload timestamp you have to select each student’s recording, which makes it difficult to track submissions.

For summative assessment, it is recommended to set up a Moodle assignment submission point as well as a Re:View (Panopto) assignment folder. Use the Moodle assignment submission point to track submissions,  apply individual extensions and record grades and feedback comments. You can create a Moodle Online text assignment submission where students can submit a link to the recording they have uploaded in Re:View.

Give students clear instructions to

      1. upload their recording to the Re:View assignment folder
      2. within the Re:View assignment folder, students can choose ‘Share’ then copy the link. They should paste and submit the link to their recording in the Moodle assignment submission point

You can download and edit our Template Student video presentation recording guidance below:

Also, if you enable PowerPoint files to be uploaded in the Moodle assignment submission point then students can upload accompanying slideshows.

Recommended settings

During the setup process, we recommended enabling ‘Online text’. This will allow students to insert a link to their video submission. If you enable ‘File submissions’ this allows students to upload accompanying files such as a PowerPoint presentation or a PDF of their Presentation. Note: We suggest disabling Urkund during the assignment set up process. A PowerPoint is unlikely to be processed through Urkund and may produce an error message.

online text moodle enabled

The screenshot below shows how a link to a submitted video looks using online text in Moodle.

online text link in Moodle

Details of how to set up an assignment activity in Moodle.

For further information, watch the TEL webinar The Re:View (Panopto) assignment folder.

Log into Re:View with your University of Bath username and password.

Click ‘Browse.’

screenshot to show where to browse for assignment folder

Type in the name of the course – this will typically be the name of the Moodle course followed by [assignments]. E.g. SEM in Practice: SEM in Practice [assignments]

Click return on your keyboard and select the course from the list.
Alternatively, click ‘My folders’ and find the folder in the list.

Screen shot to show searching for assignment folder

This will take you directly to the folder in which you can view the student submissions.

Screen shot to show assignment folder

Alternatively, if your students have posted a link in a Moodle submission point.

      • Navigate to the Moodle submission point.
      • View all submissions.
      • Copy a link to a video submission.

Screenshot to demonstrate copying a link

      • Paste the link in your browser and log into Re:View with your University of Bath username and password when prompted.

This video demonstrates how to access video submissions in Re:View.

The Re:View assignment folder does not have the functionality to manage extensions. To manage extensions you must set up a submission point in Moodle and, when all video submissions have been submitted, close the assignment folder in Re:View.

The screenshots below demonstrate how to do this:

set extension in moodle

set extension date in moodle

Further information about how to grant extensions in Moodle.

A suggested process for having students create and submit presentations is outlined below. You can share the How to use Re:View for students guidance to help students prepare.

Staff
      1. Staff member sets up a Re:View assignment folder for students to upload their recording (in the Moodle course ‘supplementary folder’), with due dates.
      2. Provide clear instructions on naming conventions (e.g. students to name their recordings ‘ED30111_student_name_presentationtopic’)
      3. For summative assessment, staff member sets up a Moodle Online text assignment submission where students submit a link to the recording uploaded to Re:View (for tracking submissions, managing extensions and recording feedback and grades)
Students

Alternatively, instead of using PowerPoint, students can use the Re:View (Panopto) desktop recorder.

You may wish to view the TEL webinar Recording Presentations from your Computer and download the accompanying presentation slides. The webinar includes a live demo of how to record using Panopto Desktop Recorder and Powerpoint narration.

A suggested process for having student create and submit group presentations is outlined below. You can share the How to use Re:View for students guidance to help students prepare.

Staff
      1. Staff member sets up a Re:View assignment folder for students to upload their recording (in the Moodle course ‘supplementary folder’), with due dates.
      2. Instruct students to nominate one member of the group to upload to the Re:View assignment folder. Provide clear instructions on naming conventions (e.g. student to name their recordings ‘ED30111_Group1_presentationtopic’)
      3. For summative assessment, staff member sets up a Moodle Online text assignment submission and enables Group submission where the nominated student in each group submits a link to the recording uploaded to Re:View (for tracking submissions, managing extensions and recording feedback and grades)
Student scenario 1
Student scenario 2

You may wish to view the TEL webinar Recording Presentations from your Computer and download the accompanying presentation slides. The webinar includes a live demo of how to record using Panopto Desktop Recorder and Powerpoint narration.

By default the student assignment folder allows anybody who is a viewer on the course to upload recordings. Viewers cannot see each other’s recordings, hence why it is suitable for video assignments.

If you have set up your assignment folder under the Moodle-linked folder for your course, everyone enrolled as a Teacher in your Moodle course will be able to view all the uploaded recordings.

Assignment folder

You can allow students to view each other’s videos by changing the folder settings. If you want students to view each other’s recordings (e.g. for peer feedback) you must apply these settings before you ‘close’ the assignment folder.
This video demonstrates how to allow students to see eachothers video submissions.

Anybody listed as a ‘creator’ on the parent folder of the assignment folder can invite external viewers to a recording. To do this you need to:

      • Navigate to the assignment folder.
      • Hover over the recording you want to share and click ‘Share.’

      • Under ‘Invite people’, type in the external email address, an optional message and click ‘Send and save changes.’ This will send a unique link to that email address. Ensure that you ask the external examiner not to share the link.

      • You will now see the external email address listed under ‘Who has access.’ It is possible to revoke this permission by clicking the x to remove the external address.

      • NOTE: The email may go to the external examiner’s junk mail folder, so ask them to check that if there is an issue with receiving the link.

Re:View allows audio and video files to be uploaded in many formats. We recommend mp4 for video and mp3 for audio. A full list of accepted formats can be viewed here.