How to use Re:View for staff

This video provides a summary of the folder structure in Re:View.

Re:View (Panopto) Moodle-linked folder structure

How to move recordings from a previous year’s Moodle-linked folder [download PDF file]

This video provides a summary of how to move recordings from a previous year’s Moodle-linked folder to the current one

Re:View (Panopto) Moodle-linked folder structure

How to move recordings from a previous year’s Moodle-linked folder [download PDF file]

There are some potential reasons for this.

• You may be using the ‘Switch role to…’ functionality in Moodle to view your Moodle page as a student would see it – whilst you are in a student role in Moodle, Panopto thinks you are a student. The solution is to switch back to your normal role in Moodle and refresh Re:View (Panopto) in your browser.
• You may not be enrolled as a teacher on the corresponding Moodle page. Log into Moodle to check.
• The folder may not have been provisioned – this could be the case for new units/Moodle pages. You can provision the Moodle-linked folder if you have teacher access to a Moodle page. Click on the Re:View (Panopto) block in the Course Toolkit on the left-hand side of your page. Then click Provision course.

Once provisioned, the block will then display with empty sections where recordings will appear once moved into the Moodle-liked folder in Re:View. The new folder will take exactly the same name as the Moodle page.

When browsing folders, you will notice this folder structure.

• AY2021 relates to folders from the previous 2020-2021 academic year.
• AY2122 relates to folders for the previous 2021-2022 academic year.
• AY2223 relates to folders for the current 2022-2023 academic year.

Similarly, when moving recordings and searching for folders, the previous year’s Moodle-linked folder contains the prefix AY2021, e.g. AY2021-Introduction to Office 365.

Whereas the current year’s Moodle-linked folder does not contain a prefix, e.g. Introduction to Office 365

Generally, there should be three types of recordings in the system for teaching units:

1) Recordings that should only be made available to the previous cohort in line with the Teaching Capture policy. These should remain in the previous year’s Moodle-linked folder.

2) Recordings that should only be made available to the current cohort. If these are new recordings, then they can be moved/uploaded directly to the current Moodle-linked folder. If these are recordings from a previous year you wish to re-use, you can move them from a previous year’s Moodle-linked folder to the current Moodle-linked folder.

3) Recordings that need to be made available to both the current and previous year’s cohort. We suggest creating a sub-folder in the current year’s Moodle-linked folder and adding sharing permissions so that the previous year’s cohort can access them.

No, you can move the recordings as and when you need them before the previous academic year’s Moodle-linked folders expire/get.

Folders named AY2021 will be deleted at the end of the 2022-23 academic year.

Folders named AY2122 will be deleted at the end of the 2023-24 academic year.

Alternatively, move all of the recordings you wish to re-use and change their availability so that they are released on the date/time you specify.

No, as long as you move the recordings from the previous year’s Moodle-linked folder to the current Moodle-linked folder, you will not need to insert URLs and embed codes again.

Note: Recordings should be moved not copied.

Provisioning of Moodle courses should happen automatically – this means that a folder is created in Re:View that corresponds to your Moodle page.

If the Re:View (Panopto) block has already been provisioned, then it will display with sections Live sessions, Completed recordings, Links, Course Settings, Download recorder.

If you see the message ‘This course has not yet been provisioned’ then click Provision course to create a folder in Re:View.

If the Re:View (Panopto) block has been provisioned correctly, then there will be a Moodle-linked folder in Re:View with exactly the same name as the Moodle page. Click on Course Settings in the block to visit it or log in directly to Re:View.

If you do not see a Course Toolkit multi-block or the Re:View (Panopto) block on the Moodle page, then contact tel@bath.ac.uk and they will add it for you.

In line with the teaching capture policy, recordings will be kept for the duration of the academic year plus two years. So for example, AY2021 folders will be retained up to the end of the 2022-23 academic year.

3.21. All data captured through the University recording service will normally be retained for a period of 2 years following the end of the academic year in which it was recorded, in accordance with Ordinance 22.4. The content will normally be removed after this time. Academic staff may however request that their recordings are no longer used for any purpose whatsoever by the University prior to the default removal date. Any such request must be received in writing by their Head of Department.

Folders named AY2021 will be deleted at the end of the 2022-23 academic year.

Folders named AY2122 will be deleted at the end of the 2023-24 academic year.

In line with the teaching capture policy, recordings should be kept for the duration of the academic year plus two years unless a request to remove is approved.

3.21. All data captured through the University recording service will normally be retained for a period of 2 years following the end of the academic year in which it was recorded, in accordance with Ordinance 22.4. The content will normally be removed after this time. Academic staff may however request that their recordings are no longer used for any purpose whatsoever by the University prior to the default removal date. Any such request must be received in writing by their Head of Department.

Upload the recorded content to the Moodle-linked folder for your unit – this will have the same name as your Moodle-page and sit within the #Moodle AY2223 folder structure for the 2022-2023 academic year.

How to upload a recording from Panopto Desktop Recorder to a Moodle-linked folder [watch video in browser]

How to upload a recording to a Moodle-linked folder [watch video in browser]

The Zoom recording will appear in the sub-folder titled Meeting Recordings located in My Folder in Re:View.

Edit the recording (optional) and move it to the Moodle-linked folder. You must have creator permissions on the folder you are moving the recording to otherwise you won’t see the folder when searching. If you do not have creator permissions then you need to be added to the Moodle page and log into the Moodle page so that these permissions pull through to Re:View.

If you wish to edit the recording in other software, download a copy from Re:View and re-upload the edited version to the Moodle-linked folder.

How to move a LOIL recording to a Moodle-linked folder

• Either:
  Set the recording to save in My Folder and then move the recording to the Moodle-linked folder later.
• Or set the recording in Panopto recorder to save directly to the Moodle-linked folder for your unit.
• The instructions for how to do this can be downloaded – the only difference being that for recordings made on campus, you will be using the GTA room PC and not a home computer.
• More information about these changes can be found on the University website, including contact details for support.

Alternatively, Unit Convenors can schedule lecture recordings for all timetabled teaching.

Ensure that the recording is located in a sub-folder of the Moodle-linked folder for your unit. Share the folder with the other units or Moodle course page via the Moodle cohort sharing option in Re:View.

Assignments will still be accessible within the Re:View platform for the period indicated in the student materials retention policy. This is the end of the current academic year plus six years.

If you do not need to re-use the recordings then they can be left in the Y2122-SAMIS-Code folder.

Recordings that you wish to reuse with the current cohort should be moved to the current year’s Moodle-linked folder throughout the academic year.
This FAQ explains the difference between the two folders.

If any recordings are to be shared with more than one cohort, place the content in a sub-folder and share that sub-folder with the other cohort groups.

• If these are lecture/LOIL recordings, Lecture/LOIL recordings should be moved to the previous year’s Moodle-linked folder. Access permissions should be changed from Anyone at your organisation with the link to Restricted – Only specific people and groups.
• If they are not lecture/LOIL recordings and/or you have permission for re-use, then these recordings can be moved to the current Moodle-linked folder.
• If you have created your own folder outside of the folder structure in Re:View and simply shared permissions to a previous cohort, then you should either move the recordings to the previous year’s Moodle-linked folder for retention purposes. This will be labelled Y2122 for the 2021-2022 cohort.

Open a web browser to the address http://go.bath.ac.uk/review

Sign in using your University of Bath username and password

Once logged in you should be taken to the main portal screen where you can see all the recordings you have access to.

If you have enabled the Re:View (Panopto) block on your Moodle page then those listed as teachers in Moodle should have creator (editing) rights on the associated folder in Re:View. It is also possible to invite others to have viewer or creator permissions on the folder in Re:View if they are not enrolled on the associated Moodle page.

This video demonstrates how to share a parent folder with others

This video demonstrates how to share a sub-folder with others

To share a folder with another cohort of students, you can search for the name of the Moodle page the cohort are enrolled on. Sharing recordings, rather than copying or moving them, makes it easier to manage recordings as they stay in their original folders.

Cohort groups are linked to Moodle pages, so if you want to share it with the cohort on the current ABC123 Astrophysics Moodle page, then they will appear like this in the search:

HL40064: Musculoskeletal modelling of human involvement::Viewers

If you invite ‘creators’ too then this will share permission with those listed as ‘teachers’ in Moodle.

Sharing multiple recordings 

Select the recordings that you want to share by clicking in the left hand corner of the preview image. Then click the share button.

Confirm that these are correct and invite others to view the recordings by typing their name into the search bar.

This video demonstrates how to create a folder to archive recordings or restrict access to certain people.

Please note:

• If you are creating a restricted folder for students with Disability Action Plans,ensure that you use an appropriate naming convention such as: Unit code Academic Year RESTRICTED. For example, ABC123456 2022-23 RESTRICTED
• Students should only be given VIEWER permissions.
• Remember to add at least one member of staff to the folder as a CREATOR.

This video demonstrates how to create a folder to archive recordings or restrict access to certain people. Please note that if you are creating an archive folder for a Unit or Course, we suggest using the following naming convention: Unit code Academic Year ARCHIVE

For example, AB123456 2022-23 ARCHIVE

Some users experience issues with viewing embedded recordings in particular browsers due to browser settings. It is for this reason that we suggest embedding and linking recordings into the main body of a Moodle page rather than just embedding them.

Panopto has recently updated the way that embedded video displays. It is recommended to use either Chrome, Edge, or Firefox.

Log into Moodle and access the page with embedded video.

Either a short pop-up will appear and will sign you into Re:View automatically.

Or, if you have pop-ups blocked in your browser, you will be asked to ‘Sign in’ with your Bath username and password.

Once signed in, embedded videos will display.

If users still cannot view embedded videos, then they can also try the following steps:

• Log into Re:View (Panopto) directly with your University username and password.
• Navigate back to the Moodle page.
• Refresh your browser.
• The embedded videos should display in Moodle.

This video demonstrates how to view data about recordings at both folder level and individual recording level.

By clicking on the stats icon, you can access data for each video and folder and download reports. Statistics such viewer engagement and view by day will give you insights about how your students are using the recordings.

It might be that students are viewing more often during revision periods or that they are watching a particular part more often because they find it difficult. You can see which students on your course have viewed videos. This data is also available to download.

Click here for more information is available from the Panopto help pages.

There are several ways to upload a video to Re:View. The Panopto help pages provide comprehensive guidance on this.

The workflow that is most commonly used is as follows:

• Log in to Re:View.
• Navigate to the folder you wish to upload a recording to by using the ‘Browse’ menu on the left-hand side of the Re:View homepage. You must have ‘Creator’ access to the folder to be able to upload to it.
• Click the blue ‘+Create’ button.
• Select ‘Upload media’.
• Choose the video from your computer or drag and drop a video.

Microsoft have recently changed the permissions for recorded meetings in Microsoft Teams. If you record a meeting in Microsoft Teams then as soon as it has finished processing it will appear in the meeting chat and the meeting will be saved to OneDrive/SharePoint of the person who pressed record and/or the meeting organiser. They will be able to view, download, delete and manage sharing permissions just like any other file in OneDrive/SharePoint.

There are limitations when using Teams to record meetings with students as:

• • • Students will have the ability to download a copy of the recording to their device immediately after the recording has processed.
    • The recording will not be saved in Re:View (Panopto) and will not be available to others on the unit/course.
    • The recording will not be viewable if the owner leaves the University or deletes/moves the recording.

Further guidance from DD&T (Computing Services)

Further guidance from Microsoft

Recommendation for LOIL (Live Online Interactive Learning) sessions

• • • If you plan to record a LOIL session then use the University’s Zoom licence. The recording will save in your My Folder in Re:View.
    • If you are planning to run a LOIL session in Microsoft Teams, then you can record directly to Re:View but the process is complex. First open the Panopto desktop recorder, select a folder to record to (e.g. My Folder or the Moodle-linked folder) and record your screen. Then run your Teams session as normal. If you run it on the same screen that is being recorded then it will be captured in Re:View. Some staff have reported that their machines aren’t up to running Teams & Panopto desktop recorder together, so you may find it easier and simpler to use Zoom.

Why can’t I keep the recording on Microsoft Stream or other platforms such as YouTube or OneDrive?

The University’s retention schedule states that where recordings have been made (lecture recordings, LOIL sessions), students are required to have access to recordings for the current academic year and the following year (contact the University’s Legal Unit for more information). If recordings are kept on Re:View then they can be managed by Computing Services staff at the University in line with this policy. If they are kept on other platforms then it is difficult to manage these recordings, especially if a staff member leaves and their account is deactivated. Therefore Re:View is the recommended platform for recorded content.

You can download a recording and save it to your computer.

After logging into Re:View and navigating to your chosen recording, click ‘Share.’

Select ‘Outputs’ followed by ‘Download podcast.’ At this point you can choose the quality of the download – note that a higher quality recording will take up more space on your computer.

Finally, browse your computer for a location to save the recording to and click ‘save.’

This video demonstrates how to download a copy of a recording from Re:View. You must have creator permmission on the recording/folder to do this.

You are able to share individual recordings within the University by inviting others to view them.

Note: Sharing a recording does NOT allow the person you shared it with to edit or download the recording. They will only be able to edit or download a recording if you share the folder the recording resides in and give them creator permissions on the folder.

Click the share icon.

Type the name, username or email address of a University of Bath staff member or student to email them a shared permission link.

Type an email message if required and click ‘Send’.

The name of the person you have shared the recording with will appear in the list.

Similarly, it is possible to share a folder or recording with an entire unit of students by typing in the name of the Moodle page for that unit.

Generally, the Moodle unit page names use the following convention for the current cohort of students:

And current staff enrolled as teachers on the Moodle page.

Previous Moodle cohorts will contain a prefix:

If you invite ‘creators’ too then this will share permission with those listed as ‘teachers’ in Moodle.

More information is available from the Panopto help pages.

NOTE: Do not share a recording from ‘My Folder’ to a cohort – the recording must be in a lecture capture folder or a supplementary folder linked to a Moodle course.

You are able to share folder permissions within the University by inviting others to view them, create and publish within them. If you want other people to edit a recording you have created, you must share the whole folder with them rather than an individual recording. Ensure that you give them ‘Creator’ permissions when sharing the folder. You can share any folder you have creator permissions on except your parent My Folder (although you can create a sub-folder in My Folder and share that).

How you share a folder depends if the folder is a Parent folder, or a Sub-folder.  An example of a Parent folder is your My Folder or a Moodle linked folder. A Sub-folder is a folder that sits within a Parent folder. The picture below shows a Parent folder with Sub-folders within it. By default, sub-folders take the permissions of the Parent folder.

The following video demonstrates how to share a Parent-folder:

Navigate to the folder you wish to share and click the share icon.

Type the name, username or email address of a University of Bath staff member or student to email them a shared permission link. Select their permission level.

Type an email message if required and click ‘Send’ to save changes.

The name of the person you have shared the recording with will appear in the list.

Similarly, it is possible to share a folder or sub-folder with an entire unit of students by typing in the name of the Moodle page for that unit.

Generally, the Moodle unit page names use the following convention for the current cohort of students:

And current staff enrolled as teachers on the Moodle page.

Previous Moodle cohorts will contain a prefix:

If you invite ‘creators’ too then this will share permission with those listed as ‘teachers’ in Moodle.

To share a Sub-folder please watch the following 2-minute video:

More information is available from the Panopto help pages.

You can link to a recording in numerous ways in Moodle, either by adding a URL resource, or inserting a hyperlink into a page or label.

This video demonstrates how to link to and embed a recording in Moodle.

Further instructions:

Click the share icon.

Copy the link or embed code and paste it elsewhere, such as in Moodle.

It is important to note that sending a link directly or embedding the code like this does not automatically give permission to view the recording. The permissions are still managed at folder or recording level. E.g. If I sent a link to a colleague and they have not been given viewing or creator rights to the recording, then they will see an error message. Similarly, if you paste the link into the Moodle page AND the recording is not in a folder that’s linked with the students on your unit, then they will not be able to view it.

First navigate to the folder. Then click the share icon in the top right-hand corner.

Copy the link and paste it elsewhere, such as in Moodle.

It is important to note that sharing a link directly does not automatically give permission to view the recording. The permissions are still managed at folder or recording level. E.g. If I sent a link to a colleague and they have not been given viewing or creator rights to the folder, then they will see an error message. Similarly, if you paste the link into the Moodle page AND the folder is not linked with the students on your unit, then they will not be able to view it.

To embed a video from Re:View to Moodle is possible using a slight change to the standard Re:View embed code. This video explains how to do it. You will also need some of the information from this FAQ which is located below the video.

This is a link to the new code which you need as demonstrated in the video.

The screenshots below highlight the section of the code that need editing. Copy part of the code generated in Re:View (highlighted in yellow) to paste into the new code (replacing the text highlighted in blue).

You are able to share individual recordings with people outside of the University of Bath by inviting them using their email addresses.

Ensure that you have the appropriate permissions from persons featured in the recording to share it externally. Contact the Audio Visual support team for further advice.

• The external viewer cannot download the recording.
• A link can only be generated by those with creator permissions on the recording.
• Creators are unable to share folders with external viewers – just individual recordings.
• The email notification may go to the recipient’s junk folder, so ask them to check if they have not received the link to the video.
• To share a recording with more than one external viewer, you need to add all of the email addresses to the ‘Add People and Groups’ box before writing the message and sending the invitation.

The video below demonstrates how to do this.

There is information about how to do this on the Panopto help pages.

This video demonstrates how to move a recording from your personal folder to another folder that you have creator access to.

We generally advise against copying recordings because it is difficult to manage multiple recordings of the same file, particularly for lecture recordings. For multiple cohorts we recommend sharing recordings.

Staff often need to move because:

• You have recorded it into ‘My Folder’ and now need to move it into a Moodle-linked folder for a cohort to view.
• The recording is in a scheduled lecture folder and needs to be moved to a Moodle-linked folder.

You must have creator rights to the folder you wish to move the recording to.

To copy or move a recording, navigate to the chosen recording, hover over it and click on the top left hand corner to tick it. Options will now appear to copy or move the recording. Click either one of these. This will create a reference copy.

It is possible to move multiple recordings by selecting more than one.

Then when prompted type in the name of the folder you wish to move the recording to.

In January 2022, Panopto changed the way that copies of videos are made.

There are now two types of copied videos: Copies and reference copies.

Copies
These are copies that are unlinked from the original recording. If you edit a copy, then the original will remain unedited.

Reference copies
Reference copies are the default option when copying a video. These are copies that are linked to the original recording. If you edit a reference copy, then the original will edited too.

Although it is not recommended to make multiple copies of recordings on the system (staff are encouraged to move recordings to make them available to students), there are times when it is appropriate to make copies. In most cases, a reference copy will be the most appropriate.

Full guidance about reference copies on the Panopto support pages.

You are able create a new share folder by navigating to a current folder and clicking the +Add folder icon.

Navigate to your chosen recording and click ‘Settings.’

Choose ‘Overview’ and scroll down to where it says ‘Availability.’

Turn on and off the availability and choose appropriate times for your recording to be available.

Due to the demand on the Re:View service, some recordings may take longer to process than usual. If you have remembered to press ‘record’ in Zoom, and have received a notification that your recording will soon be available, it should just be a question of remaining patient while it completes processing, which may take up to 24hrs, (although will usually be quicker).

During week 2 there were Europe-wide issues with the Panopto service which meant some recordings were not automatically transferred to Panopto. If you have a missing recording, please follow the steps in the video below to move it from the Zoom cloud to Panopto. (Recordings stored in the Zoom cloud will be deleted automatically after 30 days)!

You can add tags to a video in Re:View as long as you have creator access to it. Adding a tag is a useful way to help viewers browse and search for videos as it will show them similar content. As a viewer you can click on tags or add tags to the search bar to find similarly tagged videos.

Please note: Only videos that have been shared with you will appear in your tag search. Videos not shared with you will not appear as an option.

The following video will show you how to add tags to your videos and search with tags:

You can subscribe to specific creators, folders or tags in Re:View. This allows you to curate the content you want to view and stores these videos in one folder. Please note: Only videos that have been shared with you will appear as subscriptions. Videos not shared with you will not appear as an option.

This video demonstrates how to manage subscriptions in Re:View:

If there is a list of names under the sharing permissions for your Moodle-linked folder, this is likely to be because the folder is historic and the names have not been cleared prior to the start of each academic year. There is currently no automatic process for removing these permissions.

To manually remove the permissions, first navigate to the Moodle-linked folder and click on the sharing icon in the top right-hand corner of the screen.

This will open up a box with both group and individual permissions for the Moodle-linked folder. Note that the extra permissions are highlighted in yellow on the screenshot below.

To remove the users, select the x next to each name (highlighted in blue on the screenshot).

Then click ‘Save Changes’ (a blue button).

After removing extra permissions, you should be left with three groups of users: Creators, Publishers, and Viewers.

We recommend using Re:View (Panopto) to facilitate student video assignments. Unlike Moodle, which is not designed to deal with the specialised demands of video files and has a file upload limit of 50mb (much smaller than the average video), Re:View can accommodate any reasonable file size, whilst providing smooth playback of the uploaded videos. Importantly, and unlike external systems such as YouTube, Re:View is also managed by the University, in accordance with the University’s legal obligations regarding GDPR and student data retention.

Within Re:View Assignment folders can be set up to enable students to upload video recordings. Assignment folders are automatically configured so that students cannot view each other’s recordings, whilst all recordings remain visible to the staff attached to the folder.

As Re:View does not provide marking and feedback functionality, we recommend use of a Re:View Assignment folder in tandem with a Moodle Assignment submission point.

This TEL webinar covers many of the common questions about assignment folders. We advise you to watch it to gain an overview of how assignment folders work.

• • • Considerations for assessed presentations as part of the Bath Blend.
    • An introduction to the Re:View (Panopto) assignment folder.
    • How to create an assignment folder.
    • How students upload to the assignment folder.
    • How to use the assignment folder alongside Moodle.

Watch the recording and download the slides.

This video demonstrates how to set up an assignment folder using the folder linked to a Moodle page.

Student assignment folders can be set up to enable students to upload video assignments. They are automatically configured so that students can not view each others recordings. Re:View is particularly useful for this because Moodle has an upload limit of 50mb, much smaller than the average video. The best file type for this is an .mp4 – Re:View will not allow narrated PowerPoint presentations to be uploaded unless that are saved as an .mp4 file first.

• • 1. Ensure that you have added the Re:View/Panopto block in your Moodle course.
    2. You should create your assignment folder within the ‘Moodle-liked folder associated with your Moodle course, not the ‘lecture capture folder’ which is for scheduled recordings for a specific cohort. Navigate to the corresponding course folder in Re:View (the easiest way is to click ‘Browse’ and then type in the Moodle course name)
    3. Click the settings icon.

4. Click ‘Create Assignment Folder.’ Once it has been created you can navigate away.

5. You will note that a new folder has been created with [assignments] in square brackets.

Click here for more information from the Panopto help pages.

You can close the assignment folder to stop any further submissions. Note that this will prevent any further uploads to the folder, so you will need to keep the assignment folder open to allow students with extensions to upload their recordings.

This video demonstrates how to close the assignment folder.

The Re:View (Panopto) assignment folder has limited features to manage deadlines and does not facilitate late submissions. It does not have a facility for grading, and commenting for feedback is limited.

You can view the upload date from the assignment folder, but to view the upload timestamp you have to select each student’s recording, which makes it difficult to track submissions.

For summative assessment, it is recommended to set up a Moodle assignment submission point as well as a Re:View (Panopto) assignment folder. Use the Moodle assignment submission point to track submissions,  apply individual extensions and record grades and feedback comments. You can create a Moodle Online text assignment submission where students can submit a link to the recording they have uploaded in Re:View.

Give students clear instructions to

• • 1. upload their recording to the Re:View assignment folder
    2. within the Re:View assignment folder, students can choose ‘Share’ then copy the link. They should paste and submit the link to their recording in the Moodle assignment submission point

You can download and edit our Template Student video presentation recording guidance below:

• • • Template Individual video assignment recording guidance
    • Template Group video assignment recording guidance

Also, if you enable PowerPoint files to be uploaded in the Moodle assignment submission point then students can upload accompanying slideshows.

Recommended settings

During the setup process, we recommended enabling ‘Online text’. This will allow students to insert a link to their video submission. If you enable ‘File submissions’ this allows students to upload accompanying files such as a PowerPoint presentation or a PDF of their Presentation. Note: We suggest disabling Urkund during the assignment set up process. A PowerPoint is unlikely to be processed through Urkund and may produce an error message.

The screenshot below shows how a link to a submitted video looks using online text in Moodle.

Details of how to set up an assignment activity in Moodle.

For further information, watch the TEL webinar The Re:View (Panopto) assignment folder.

To share a link directly to the Re:View assignment folder, navigate to the folder and copy the URL from your browser’s address bar. This can then be pasted into Moodle, a document, or an email.

Log into Re:View with your University of Bath username and password.

Click ‘Browse.’

Type in the name of the course – this will typically be the name of the Moodle course followed by [assignments]. E.g. SEM in Practice: SEM in Practice [assignments]

Click return on your keyboard and select the course from the list.
Alternatively, click ‘My folders’ and find the folder in the list.

This will take you directly to the folder in which you can view the student submissions.

Alternatively, if your students have posted a link in a Moodle submission point.

• • • Navigate to the Moodle submission point.
    • View all submissions.
    • Copy a link to a video submission.

• • • Paste the link in your browser and log into Re:View with your University of Bath username and password when prompted.

The Re:View assignment folder does not have the functionality to manage extensions. To manage extensions you must set up a submission point in Moodle and, when all video submissions have been submitted, close the assignment folder in Re:View.

The screenshots below demonstrate how to do this:

Further information about how to grant extensions in Moodle.

A suggested process for having students create and submit presentations is outlined below. You can share the How to use Re:View for students guidance to help students prepare.

Staff

• • 1. Staff member sets up a Re:View assignment folder for students to upload their recording (in the Moodle course ‘supplementary folder’), with due dates.
    2. Provide clear instructions on naming conventions (e.g. students to name their recordings ‘ED30111_student_name_presentationtopic’)
    3. For summative assessment, staff member sets up a Moodle Online text assignment submission where students submit a link to the recording uploaded to Re:View (for tracking submissions, managing extensions and recording feedback and grades)

Students

• • 1. Students create a voiceover/insert video into an existing Powerpoint. Please also read the detailed 6 Step Guide on Making a Video with Powerpoint from the TEL team.
    2. Students export their presentations as mp4 video
    3. Students  upload their recording to the Assignment folder
    4. For summative assessment, students copy and paste the link to their uploaded recording and submit in Moodle assignment submission point

Alternatively, instead of using PowerPoint, students can use the Re:View (Panopto) desktop recorder.

You may wish to view the TEL webinar Recording Presentations from your Computer and download the accompanying presentation slides. The webinar includes a live demo of how to record using Panopto Desktop Recorder and Powerpoint narration.

A suggested process for having student create and submit group presentations is outlined below. You can share the How to use Re:View for students guidance to help students prepare.

Staff

• • 1. Staff member sets up a Re:View assignment folder for students to upload their recording (in the Moodle course ‘supplementary folder’), with due dates.
    2. Instruct students to nominate one member of the group to upload to the Re:View assignment folder. Provide clear instructions on naming conventions (e.g. student to name their recordings ‘ED30111_Group1_presentationtopic’)
    3. For summative assessment, staff member sets up a Moodle Online text assignment submission and enables Group submission where the nominated student in each group submits a link to the recording uploaded to Re:View (for tracking submissions, managing extensions and recording feedback and grades)

Student scenario 1

• • 1. Students create a voiceover/insert video into an existing Powerpoint. Using Powerpoint narration also supports group presentations if the students share their Powerpoint (limitation: one narrator per slide).
    2. Students export their presentations as mp4 video
    3. One student member of each group must  upload their video to the Assignment folder
    4. For summative assessment, the nominated student in the group pastes the link to the uploaded recording and submit in the Moodle assignment submission point on behalf of the group

Student scenario 2

• • 1. Students organise an online meeting between themselves in Microsoft Teams using their University of Bath Microsoft 365 accounts.
    2. One student records the meeting.
    3. Students take turns in presenting.
    4. Once everyone has presented, the recording is stopped. It will save to the OneDrive of the meeting organiser and/or the person who pressed record.
    5. The recording is downloaded to a student’s computer.
    6. One student member of each group must upload their video to the Assignment folder. Basic edits could be made in Re:View.
    7. For summative assessment, the nominated student in the group pastes the link to the uploaded recording and submit in the Moodle assignment submission point on behalf of the group

You may wish to view the TEL webinar Recording Presentations from your Computer and download the accompanying presentation slides. The webinar includes a live demo of how to record using Panopto Desktop Recorder and Powerpoint narration.

By default the student assignment folder allows anybody who is a viewer on the course to upload recordings. Viewers cannot see each other’s recordings, hence why it is suitable for video assignments.

If you have set up your assignment folder under the Moodle-linked folder for your course, everyone enrolled as a Teacher in your Moodle course will be able to view all the uploaded recordings.

You can allow students to view each other’s videos by changing the folder settings. If you want students to view each other’s recordings (e.g. for peer feedback) you must apply these settings before you ‘close’ the assignment folder.
This video demonstrates how to allow students to see eachothers video submissions.

Anybody listed as a ‘creator’ on the parent folder of the assignment folder can invite external viewers to a recording. To do this you need to:

• • • Navigate to the assignment folder.
    • Hover over the recording you want to share and click ‘Share.’

• • • Under ‘Invite people’, type in the external email address, an optional message and click ‘Send and save changes.’ This will send a unique link to that email address. Ensure that you ask the external examiner not to share the link.

• • • You will now see the external email address listed under ‘Who has access.’ It is possible to revoke this permission by clicking the x to remove the external address.

• • • NOTE: The email may go to the external examiner’s junk mail folder, so ask them to check that if there is an issue with receiving the link.

Re:View allows audio and video files to be uploaded in many formats. We recommend mp4 for video and mp3 for audio. A full list of accepted formats can be viewed here.