Lecture recording information for previous academic years

Due to the Coronavirus disruption, there has been changes to how recorded content is stored and viewed in Re:View. The information in this section is related to lecture recordings made prior to April 2020.

All recordings can be viewed directly at the Re:View portal at http://go.bath.ac.uk/review They should sign in with their University username and password.

Recordings are listed under “Shared with Me”.

View student recordings view in Re:View

Students can also go directly to the folder containing their lecture recordings by selecting Browse>All Folders, and then under #Scheduled-Lectures_Y1920 select the spinner and they will see all of their courses listed.

Click on a course folder to see the recordings within.

Scheduled lecture recordings from the 2018 and 2019 academic years in Re:View are linked with SAMIS, therefore  recordings for a unit will be shared with students who were enrolled on the course through SAMIS. Students who are manually enrolled via Moodle will not automatically be able to see course content in Re:View in such a way.

It is possible to share videos and folders to individuals manually.

Recording on campus during the 2020-21 academic year

For the 2020-21 academic year, staff can record teaching sessions on campus using the Panopto desktop recorder which is pre-installed on PCs in teaching rooms (GTA rooms). Staff need to start and stop recordings themselves. There are no scheduled recordings as in previous years.

Archiving recorded content in preparation for the 2020-21 academic year

It is important to housekeep recorded content in line with University retention policies for recorded content. Where recordings have been made (lecture recordings, LOIL sessions), students are required to have access to recordings for the current academic year and the following year. Therefore, some distinction needs to be made between what is ‘flipped’ content which rolls over year on year (e.g. a welcome video or introduction to a topic) and ‘lecture/LOIL’ recordings which are unique to that particular cohort and likely to feature contributions from students.

The guides below summarise the most likely scenarios staff encounter when archiving recorded content in Re:View. We are aware that there may more which are specific to your context. Please contact us if you have a query about archiving recorded content that is not outlined below.

In this case there is no need to take any action. Any recordings made available in the Moodle-linked folder will be viewable by those students enrolled on the linked Moodle page. Recordings that are likely to be reused year on year include welcome videos, ‘flipped content’ and recordings that do not feature any students from previous cohorts.

If the recorded content is not needed to be currently viewed by anyone, then create an archive folder within the Moodle-linked folder and add the Unit Convenor (as well as any other staff who need access) as creators. As explained in the video below, when creating the folder ensure that you untick ‘Inherit permissions from parent folder’ to ensure that students cannot view these recordings. We suggest that the archive folder is named appropriately, for example, for a unit called “AB123456” that it’s called “AB123456 2016/17 ARCHIVE”

Because of the move to emergency teaching in March 2020, some recordings of synchronous/LOIL sessions made on Microsoft Teams may have been saved into the Moodle-linked folder. For the 1920 cohort to continue to have access to these recordings, they need to be moved into the 1920 SAMIS-linked folder.

This video demonstrates how to move the recordings into the 1920 folder. You may also need to further amend sharing permissions from this folder if the course if multiple-mapped in Moodle. The 1920 Unit Convenor or a Re:View admin may need to give you permission to do this – contact us if you need assistance with this.

Contact the AV Team and they can create a SAMIS-linked folder for the 2019-20 cohort. You will then be able to move it to a 1920 SAMIS-linked folder once it has been created.

This is likely to be ‘flipped’ content that rolls over year on year. Keep the recorded content in the Moodle-linked folder. Share it with the 1920 cohort as demonstrated in the video below. In future years you can share this video with the 2021 or 2122 cohort as well.

We are currently waiting for advice from the University’s Copyright Advisor. We will update this FAQ with further information.

If there is a list of names under the sharing permissions for your Moodle-linked folder, this is likely to be because the folder is historic and the names have not been cleared prior to the start of each academic year. There is currently no automatic process for removing these permissions.

To manually remove the permissions, first navigate to the Moodle-linked folder and click on the sharing icon in the top right-hand corner of the screen.

This will open up a box with both group and individual permissions for the Moodle-linked folder. Note that the extra permissions are highlighted in yellow on the screenshot below.

To remove the users, select the x next to each name (highlighted in blue on the screenshot).

Then click ‘Save Changes’ (a blue button).

Screenshot of Panopto folder with extra permissions

After removing extra permissions, you should be left with three groups of users: Creators, Publishers, and Viewers.

Screenshot of Panopto folder with 3 permissions - Creator, Publisher and Viewer

Recorded content during the 2020-21 academic year

This infographic summarises the main options for recorded content in Re:View during the 2020-21 academic year. Please see the FAQs below for further information and guidance videos. More information will follow about archiving recordings from previous years.

ReView Moodle 2020-21 Recorded Content Infographic v2

Download PDF version

Download PowerPoint version

Upload the recorded content to the Moodle-linked folder for your unit.

The recording will appear in My Folder in Re:View. Edit the recording (optional) and move it to the Moodle-linked folder. You must have creator permissions on the folder you are moving the recording to otherwise you won’t see the folder when searching. If you do not have creator permissions then you need to be added to the Moodle page and log into the Moodle page so that these permissions pull through to Re:View.

If you wish to edit the recording in other software, download a copy from Re:View and re-upload the edited version to the Moodle-linked folder.


For the 2020-21 academic year, staff can record teaching (IPT) sessions on campus using the Panopto desktop recorder which is pre-installed on PCs in teaching rooms (GTA rooms). Staff need to start and stop recordings themselves. There are no scheduled recordings as in previous years.

  • Either:
    Set the recording to save in My Folder and then move the recording to the Moodle-linked folder later.
  • Or set the recording in Panopto recorder to save directly to the Moodle-linked folder for your unit.
  • The instructions for how to do this are contained within this FAQ – the only difference being that for recordings made on campus, you will be using the GTA room PC and not a home computer.
  • More information will follow from the AV team shortly about how to choose specific cameras when recording in these rooms.

Ensure that the recording is located in a single Moodle-linked folder. Share the recording with the other units via the SAMIS cohort sharing option in Re:View.

SAMIS cohort unit codes appear in Moodle like this:

Y2021-ABC123::SplusCohort and Y2021-ABC123::SplusStaff

SAMIS cohort course codes appear in Re:View like this:

Y2021-UEAR-ABC123_Year1::SamisCourseCohort and Y2021-UEAR-ABC123_Year1::SplusCourseStaff

Ensure that the recording is located in a single Moodle-linked folder. Share the recording with the other units or Moodle course page via the Moodle cohort sharing option in Re:View.

Moodle and Re:View

The Re:View (Panopto) Moodle block acts as a link between your Moodle course and Re:View. By enabling the Re:View (Panopto) Moodle block, your requested recordings will appear under the same folder name in Re:View.

Important note: Students will only be able to see recordings in the associated course folder once they have logged into the course on Moodle. It is also possible to manually sync the Re:View (Panopto) block to pull through this information more quickly.

In the screenshot below students can see a list of recordings (in the red box). These recordings are listed in the main folder of the Moodle-linked folder. It does not display any recordings in any sub-folders.

Students can click on lecture recordings (in the blue box) but this only takes them to the Re:View home page, it does NOT take them to the Moodle-linked folder. It is for this reason that we suggest embedding and linking recordings into the main body of a Moodle page rather than asking students to access them via the block.

Panopto block in Moodle

The screenshot below shows the corresponding Moodle-linked folder in Re:View. Note that it has the same name as the Moodle page and in the large red box, the recordings in the main folder which are the same as the recordings in the Moodle block in the screenshot above.

The sub-folders in the green box on the screenshot do not appear in the Moodle block.

Moodle-linked folder in Re:View

Please note: Scheduled lecture recordings for the 2018-20 and 2019-20 academic years will appear in folders in Re:View prefaced by “Y1920”, for example “Y1920-PA20525”.

This video gives a quick overview of how Moodle and Re:View work together.

Essentially, once the Re:View (Panopto) block has been added to a Moodle page then a folder with the same name as the Moodle page is created in Re:View. This brings through the same permissions as in Moodle – Teachers = Creators with editing rights and Students = Viewers with viewing rights.

This video give a more detailed overview of the Re:View system.

In order for your Moodle course to show the Re:View content that has been recorded, you will need to enable the Re:View (Panopto) block on your course page.

This video demonstrates how to add the block for pages that use the new Moodle theme.

Provisioning your Moodle course (i.e synchronising the user list)

Following a recent upgrade to the Re:View (Panopto) block, provisioning of Moodle courses should happen automatically. However, if students are cannot see recordings, you can manually provision the Re:View (Panopto) block (see below).

That is, when Teachers are enrolled on your Moodle course, they will be enrolled as a Creator in Re:View immediately. When Students are enrolled, they will be granted the same privilege in Moodle.

In turn, when Teachers and/or Students are un-enrolled from your Moodle course, their permissions to view Re:View recordings will be revoked immediately too.

Reprovisioning / re-syncing the access list

If for some reason you do need to reprovision the list (i.e. you or a student cannot access the course in the Panopto client) then follow instructions in the video below to re-sync the user list.

For the 2020-21 academic year we suggest saving recordings into the Moodle-linked folder.

What is the Y2021 folder?

The Y2021 folder is linked to records in SAMIS and has been used for the past few years for scheduled lecture recordings. The Moodle-linked folder has been available too in that time for ‘flipped’ content, but many staff have not used it.

The permissions on the SAMIS folder are as follows: students listed on the unit or course in SAMIS and the Unit Convenor – no other staff are automatically listed. Although this may be ok in some cases, in many other scenarios there are multiple staff teaching on units and courses. For staff to see the Y2021 folders to either record in or move recordings to, the Unit Convenor would have to manually add each staff member.

In addition, if these are recordings that ‘roll over’ year on year such as a welcome to the course, then the recordings would have to be moved every year from the 2021 folder to the 2122 folder and then the 2223 folder and so on and so forth.

Some courses are multiple-mapped, which involve sharing video permissions between multiple-cohorts. It’s true that this still has to be done in the Moodle-linked folder, but there are multiple people who are enabled to do this by default rather than just the Unit Convenor in the SAMIS-linked folder.

At the end of the semester LOIL and IPT sessions can be archived in the Y2021 folder, but for now we suggest recordings be placed in the Moodle-linked folder so that all students and staff enrolled on the Moodle page can see them.

Moodle has a 50mb upload limit so some narrated PowerPoints are too large to upload. This video demonstrates how to convert a narrated PowerPoint to an mp4 video file and upload to Re:View.
Note: Some long narrated PowerPoints can have audio syncing issues. You may wish to record PowerPoint presentations using the Panopto desktop recorder instead.

Staff often lose Creator access to the Moodle-linked folder in Re:View immediately after using the ‘Switch role to’ function in Moodle.

After switching to the student view in Moodle, Re:View automatically puts you into the Viewer group.

The solution is to switch back to your normal role once you have finished viewing the Moodle page as a student.

And then navigate to the main page of your Moodle unit. This will restore your Creator permissions in the Moodle-linked folder in Re:View.

Viewing recordings

Open a web browser to the address http://go.bath.ac.uk/review

Sign in using your University of Bath username and password

Once logged in you should be taken to the main portal screen where you can see all the recordings you have access to.

If you have enabled the Re:View (Panopto) block on your Moodle page then those listed as teachers in Moodle should have creator (editing) rights on the associated folder in Re:View. It is also possible to invite others to have viewer or creator permissions on the folder in Re:View if they are not enrolled on the associated Moodle page.

This video demonstrates how to share a folder with others

The information below was created in the 2019-20 academic year when some folders were created using the Scheduling Tool for lecture recording so may no longer be relevant in all cases.

First login to the Re:View portal

In the left hand side options, select Browse (1) and under search all folders type the unit code representing the folder you wish to grant access to (2).

Folder menu

Now click the settings option for this folder (3 – cogwheel) and in the next window that appears select the “Share” option:

Folder share

Under Invite people, add the name of the person you wish to add and select them from the dropdown that appears:

Folder invite

In the next dropdown click “Can create” and then “Send and save changes”.

The person in question can now see and edit all the sessions in that folder.

Similarly, you can search by the name of the cohort to share recordings with other cohorts of students. Sharing recordings, rather than copying or moving them, makes it easier to manage recordings as they stay in their original folders.

SAMIS cohorts will appear like this:

Y1920-[coursecode]::SamisCohort
Y1920-AR1492::SamisCohort

If you invite ‘SamisStaff’ too then this will share permission with the unit convenor for that unit as listed in SAMIS.

Moodle course pages will appear similar to this depending on the name of the course:

[Course Code]: [Moodle course name] ::Viewers
AR1492:Introduction to architecture ::Viewers

If you invite ‘creators’ too then this will share permission with those listed as ‘teachers’ in Moodle.

Screenshot to show cohort name when searching within a recording to share

Sharing multiple recordings 

Select the recordings that you want to share by clicking in the left hand corner of the preview image. Then click the share button.

Screenshot to show batch share icon

Confirm that these are correct and invite others to view the recordings by typing their name into the search bar.

Screenshot to show batch share options

This video demonstrates how to create a folder to archive recordings or restrict access to certain people.

Please note:

  • If you are creating a restricted folder for students with Disability Action Plans, ensure that you give the folder a recognisable name (e.g. for a Unit or Course named “AB123456” then the restricted folder is named “AB123456 2016/17 Restricted.
  • Students should only be given VIEWER permissions.


First go to the Re:View portal and locate the folder containing the content that you wish to restroct and select it so that the list of current recordings is displayed in the main window.

portal

Select the blue Create button, and from the dropdown that appears, select “New Folder”

create menu

In the pop up window that appears, type in the name of the restricted folder, we suggest for a course “AB123456” that it’s called “AB123456 2016/17 Restricted”.

Under options, untick the box labeled “Inherit permissions from the parent folder” – this ensures that students will not be able to see the content in the archive folder.

create folder

Click Create Folder.

A permissions list will now be displayed showing those creators from the original folder who have access to the new Archive folder. You can add others at this stage too. Students with DAPs should be added as VIEWERS only.

share permissions

Verify this is OK and click the “X” in the top right-hand corner.

Now you’ll need to go back to the parent folder to select which recordings to restrict. Click on the upwards arrow icon to go back to the parent.

In the parent folder, tick the box next to each session you wish to restrict.

select archive folders

Some buttons will now appear at the top – Delete, Move, Copy, Share. Click the “Move” button.

In the window that appears it asks for the folder to move to.

Type in the name of the subfolder you created in the previous step.

move session

The folder should be displayed in the drop-down list. Select this.

move sessions to folder

This video demonstrates how to create a folder to archive recordings or restrict access to certain people. Please note that if you are creating an archive folder for a Unit or Course, we suggest naming the folder in the following way: For a Unit or Course named “AB123456” then the archive folder is named “AB123456 2016/17 ARCHIVE

First go to the Re:View portal and locate the folder containing the content that you wish to archive and select it so that the list of current recordings is displayed in the main window.

portal

Select the blue Create button, and from the dropdown that appears, select “New Folder”

create menu

In the pop up window that appears, type in the name of the Archive folder, we suggest for a course “AB123456” that it’s called “AB123456 2016/17 ARCHIVE”

Under options, untick the box labelled “Inherit permissions from the parent folder” – this ensures that students will not be able to see the content in the archive folder.

create folder

Click Create Folder.

A permissions list will now be displayed showing those creators from the original folder who have access to the new Archive folder.

share permissions

Verify this is OK and click the “X” in the top right-hand corner.

Now you’ll need to go back to the parent folder to select which recordings to archive. Click on the upwards arrow icon to go back to the parent.

In the parent folder, tick the box next to each session you wish to archive.

select archive folders

Some buttons will now appear at the top – Delete, Move, Copy, Share. Click the “Move” button.

In the window that appears it asks for the folder to move to.

Type in the name of the subfolder you created in the previous step (if it isn’t listed you may need to wait a couple of minutes and try again, this is due to the newly created course not having been indexed by the search tool yet).

move session

The folder should be displayed in the drop-down list. Select this.

move sessions to folder

Some users experience issues with viewing embedded recordings in particular browsers. It is for this reason that we suggest embedding and linking recordings into the main body of a Moodle page rather than just embedding them.

To resolve the issue, follow the following steps:

This video demonstrates how to view data about recordings at both folder level and individual recording level.

By clicking on the stats icon, you can access data for each video and folder and download reports. Statistics such viewer engagement and view by day will give you insights about how your students are using the recordings.

View data icon in Re:View

It might be that students are viewing more often during revision periods or that they are watching a particular part more often because they find it difficult. You can see which students on your course have viewed videos. This data is also available to download.

View data in Re:View

Click here for more information is available from the Panopto help pages.

Editing recordings

This video demonstrates the basic editing tools that are available in Re:View

To edit a recording, navigate to the recording and click the ‘edit’ button.

Edit button when viewing a recording in Panopto

Re:View offers a range of options for editing.

Cut – cut out sections of your video. This is useful if you only want to make part of the recording available, or to trim selected sections.

Add a stream – this allows you to drop in another stream, for example a Powerpoint slide or secondary video or audio file.

Add a clip – Insert another complete session from your folder into the timeline. This allows you to combine two or more videos, for example, if you have made three separate videos over a number of weeks then these can be easily consolidated.

Embed a webpage – If you embed a webpage (essentially a link to a website), then the video will pause at a chose time and display the webpage you have chosen to link to. The web page is active, so can be navigated within the video window. If you have referred students to a particular web page during a recording then this tool could be handy to make sure that they are accessing the correct one.

More instructions for editing can be found here.

Panopto also host some How-To tutorial videos on their video portal

If you wish to use more advanced editing techniques then you may wish to download a recording, edit it using your own software and upload it again to the relevant folder. Editing software such as Adobe Premiere Pro CC, Final Cut Pro X or Adobe Premiere Elements will enable you to do this but you may have to pay a subscription or one-off payment.

The quiz allows you to insert a quiz at a chosen point in a video. There are three available question types: True/false, multiple choice and multiple select. You can add explanations to the answers and insert multiple quizzes throughout the video. Once you have added your questions, you can enable various options such as allowing viewers to retake the quiz, showing a grade, and blocking advancing the video until the quiz has been answered to prevent skipping it.

More information is available from the Panopto help pages.

This video demonstrates how to add a short quiz into a recording.

The quiz option would be useful for use in a flipped classroom environment. By presenting a short video and quiz before a teaching session students will be better prepared to discuss the content during the live lecture. Similarly, it could be used after the teaching session to formatively assess understanding.

No, so long as the recording is hosted on the Re:View platform and only accessible behind the University of Bath single-sign on, to students on the relevant, or a related course of study then it may be considered a digital extension of the classroom. Therefore, there should be no need to remove such content as it will likely qualify under the educational exceptions to copyright so long as so long as it sufficiently attributed, the amount used is reasonable and proportionate, being used for illustration and instruction, for the purpose of teaching.

This video demonstrates how to embed the a YouTube video into a video in Re:View.

It is possible to embed a YouTube video directly into a Panopto recording during the editing process. You may wish to do this to make the video clearer or allow users to use the YouTube controls such as pause and rewind.

If YouTube content has been recorded in and does not display correctly (e.g. it is was a classroom recording and the light makes the video blurry), enter editing mode and trim the part of the video that contains the YouTube content. 

Then select an appropriate point in the video and click on the + icon and select Add a YouTube video.

Screenshot of option to add YouTube video in a Panopto video

Paste in the URL of the YouTube video. You can also edit settings such as allowing autoplay and video start & end points.

Screenshot of YouTube link in Panopto video

Click Apply when you have finished editing to save the changes. When watching the video the viewers will see the YouTube video listed in the contents pane.

Screenshot of YouTube video listed in contents of Panopto video

For detailed instructions visit the Panopto help pages.

Further copyright guidance can be found here.

Update 18.09.2020: All new content uploaded to Re:View or recorded directly into Re:View now generates captions automatically. The captions make take some time to generate depending on the size of your file. The video below demonstrates how to edit the automatic captions.

This video demonstrates how to add manual and automatic captions to a recording in Re:View. This applies to content uploaded prior to September 2020 that you wish to produce captions for.

You must be in the video editor to add captions to a recording. To edit a recording, navigate to the recording and click the ‘edit’ button.

Edit button when viewing a recording in Panopto

When you are editing the recording, it is possible to type captions to aid viewers either caption-by-caption or by importing a file. This would help clarify any statements that were not picked up clearly on the recording (e.g. an audience member’s question) or to add extra text (perhaps you forgot to mention an important point during the lecture).

It is possible to turn on automatic transcriptions in your recordings to make it easier for students to find keywords during playback. You must turn this on during the editing process.

Edit captions

If you need full assisted transcription then the University’s AV department can do this (a charge applies). Contact them via their Helpdesk.

More information is available from the Panopto help pages.

This video demonstrates how you can rename a recording in Re:View:

First login to the Re:View portal.

Within the interface, find the session that you wish to rename.

Click the Settings icon next to the session.

settings

Within the Overview tab, click Edit next to Name:

folder name

Type in new name and click Save. If you want to discard the changes, click Cancel.

save

This video demonstrates how to insert a section from another video using the clip function in Re:View.

This video demonstrates how to download a copy of your own recording from Re:View.

If you are a creator of a recording (e.g. a teacher on a particular Moodle course that has ReView recordings in it), you can download a version of the recording for offline use.

First login to the ReView portal

Now navigate to the folder containing the session you wish to download.

Hovering over the session title reveals some additional buttons. Select the “Settings” one

save copy settings

In the pop-up window that appears, Select the Outputs tab on the left-hand side (1)

save copy output

Here you can select the quality and layout of the downloaded video (2) – note that if you change this setting the download file will need to be recreated and you’ll need to wait for it to encode before you can download it.

Finally click the “Download Podcast” link (3) – you’ll be prompted for a location to save the file.

This video demonstrates how to download an audio copy of a video recording in Re:View.

To download an audio version of your recording:

  • Navigate to your chosen recording.
  • Select Settings.
  • Select Outputs.
  • Select Download Audio Podcast.
  • Choose a location to save the file to.

You must have creator rights to perform this.

Screenshot with 'Download Audio Podcast' highlighted

Visit the Panopto support pages for detailed step-by-step instructions.

This video demonstrates how to delete your own recordings in Re:View:

First login to the Re:View portal.

Within the folders section in the left-hand side sidebar, navigate to the folder that contains the sessions you wish to remove.

A list of sessions within the folder are displayed. To delete a session, hover over the session name and icons will appear. Select the “Delete” option.

delete icon

If you are sure you wish to delete, this session, select OK.

delete warning

 Note that deletion rights are only available to creators, that is, those that have tutor rights in the related module folder

Recordings can be restored within 90 days of the date that they were deleted. If you deleted the recording then you can restore it yourself by following the instructions below. If somebody else deleted your recording, then they can restore it by following the instructions or you can contact tel@bath.ac.uk for further assistance.

Restore a recording that you have deleted.

First log into Re:View with your University credentials.

Click on the System cog in the bottom left hand corner of the screen. Then click on Recycle Bin.

Click system, followed by recycle bin

Navigate to the deleted recording, hover over it and click Restore.

Click the restore button

A pop-up will appear. Click OK to confirm that you wish to restore this recording.

Click the ok button

The recording will no longer appear in your recycle bin and will be restored to the folder in which it was deleted from.

The Re:View (Panopto) app

The Panopto app enables you to record directly from your tablet or smartphone. Panopto have recently released a new version of their app which provides the user with a similar experience on both android and iOS devices. There is a 10 minute limit on recordings and uploads using the app.

This video gives a quick overview of the Panopto app and its main features.

Panopto have comprehensive guidance on their help page about how to use the Panopto app

The Panopto app is free to download from iOS and Android for mobile devices such as phones and tablets. Download the app and log in with your University of Bath username and password to both access and upload content.

The Re:View (Panopto) app for iOS allows you to view content ‘on the go.’ This opens up the possibility of watching recordings when travelling, at conferences, or whilst working off campus – in fact, you can view content in the app anywhere as long as you have an internet connection.

Additionally, the app allows you to upload content directly from your mobile device. For example, you may want to screen record using a stylus or directly after a teaching session to address misconceptions from the session. Mobile recordings do not have to be polished so don’t worry about taking too much time to edit them.

Panopto Capture (record in a browser)

It is possible to record a video, audio and other screens (such as one showing a PowerPoint presentation) directly into Re:View using Panopto capture. Panopto capture is a browser-based recording system within the Panopto system.

Note:
1. Panopto capture is not currently supported in the Safari browser.
2. It is possible to create audio-only recordings by turning the webcam off before recording.

Full instructions for recording using Panopto Capture in a browser are available of Panopto’s help pages.

Short summary

Log into Re:View and navigate to the folder you wish to record in (in this scenario I am recording to My Folder). Click the blue ‘Create’ button and select ‘Panopto Capture’

Select Panopto capture from drop-down menu

This will open in a new tab. Explore the audio and video settings and controls. Start and stop recording using the red button at the bottom of the screen.

Screenshot to demonstrate features of Panopto capture in browser

Once the recording has processed you can view a final screen with further options such as editing the video name, folder location and redo recording.

How the window appears after the video has processed.

Managing recordings

First Login to the Re:View Portal

In the main portal page, navigate to the folder you wish to import your content into by clicking ‘Browse’ on the left-hand side of your screen.

Now select the blue “Create” button followed by “Upload Video”

upload

In the pop-up window that appears, drag and drop the video files you want to be uploaded to the import area:

choose folder

Once uploaded, the video will process and shortly be available to view:

drag and drop

view

Microsoft have recently changed the permissions for recorded meetings in Microsoft Teams. If you record a meeting in Microsoft Teams then as soon as it has finished processing it will appear in the meeting chat and the meeting will be saved to OneDrive/SharePoint of the person who pressed record and/or the meeting organiser. They will be able to view, download, delete and manage sharing permissions just like any other file in OneDrive/SharePoint.

Teams recording open link from chat

Teams recording options in OneDrive

There are limitations when using Teams to record meetings with students as:

  • Students will have the ability to download a copy of the recording to their device immediately after the recording has processed.
  • The recording will not be saved in Re:View (Panopto) and will not be available to others on the unit/course.
  • The recording will not be viewable if the owner leaves the University or deletes/moves the recording.

Further guidance from DD&T (Computing Services)

Further guidance from Microsoft

Recommendation for LOIL (Live Online Interactive Learning) sessions

  • If you plan to record a LOIL session then use the University’s Zoom licence. The recording will save in your My Folder in Re:View.
  • If you are planning to run a LOIL session in Microsoft Teams, then you can record directly to Re:View but the process is complex. First open the Panopto desktop recorder, select a folder to record to (e.g. My Folder or the Moodle-linked folder) and record your screen. Then run your Teams session as normal. If you run it on the same screen that is being recorded then it will be captured in Re:View. Some staff have reported that their machines aren’t up to running Teams & Panopto desktop recorder together, so you may find it easier and simpler to use Zoom.
Why can’t I keep the recording on Microsoft Stream or other platforms such as YouTube or OneDrive?

The University’s retention schedule states that where recordings have been made (lecture recordings, LOIL sessions), students are required to have access to recordings for the current academic year and the following year (contact the University’s Legal Unit for more information). If recordings are kept on Re:View then they can be managed by Computing Services staff at the University in line with this policy. If they are kept on other platforms then it is difficult to manage these recordings, especially if a staff member leaves and their account is deactivated. Therefore Re:View is the recommended platform for recorded content.

You can download a recording and save it to your computer.

After logging into Re:View and navigating to your chosen recording, click ‘Share.’

share

Select ‘Outputs’ followed by ‘Download podcast.’ At this point you can choose the quality of the download – note that a higher quality recording will take up more space on your computer.

outputs

Finally, browse your computer for a location to save the recording to and click ‘save.’

choose location on computer

You are able to share individual recordings within the University by inviting others to view them.

Note: Sharing a recording does NOT allow the person you shared it with to edit or download the recording. They will only be able to edit or download a recording if you share the folder the recording resides in and give them creator permissions on the folder.

Click the share icon.

Type the name, username or email address of a University of Bath staff member or student to email them a shared permission link.

Share in Re:View

Type an email message if required and click ‘Send & save changes.’

Choose user to share with

The name of the person you have shared the recording with will appear in the list.

Name appears in list

Similarly, it is possible to share a folder or recording with an entire cohort. Type in the name of a current SAMIS cohort – ensure that the year prefix is correct, e.g. 1920 for the 2019-20 cohort.

SAMIS cohorts will appear like this:

Y1920-[coursecode]::SamisCohort
Y1920-AR1492::SamisCohort

If you invite ‘SamisStaff’ too then this will share permission with the unit convenor for that unit as listed in SAMIS.

Moodle course pages will appear similar to this depending on the name of the course:

[Course Code]: [Moodle course name] ::Viewers
AR1492:Introduction to architecture ::Viewers

If you invite ‘creators’ too then this will share permission with those listed as ‘teachers’ in Moodle.

Share Panopto recording with SAMIS cohort

More information is available from the Panopto help pages.

NOTE: Do not share a recording from ‘My Folder’ to a cohort – the recording must be in a lecture capture folder or a supplementary folder linked to a Moodle course.

You are able to share folder permissions within the University by inviting others to view them, create and publish within them. If you want other people to edit a recording you have created, you must share the whole folder with them rather than an individual recording. Ensure that you give them ‘Creator’ permissions when sharing the folder. You can share any folder you have creator permissions on except your parent My Folder (although you can create a sub-folder in My folder and share that).

This video demonstrates how to do this.

Navigate to the folder you wish to share and click the share icon.

Type the name, username or email address of a University of Bath staff member or student to email them a shared permission link. Select their permission level.

Type an email message if required and click ‘Send & save changes.’

The name of the person you have shared the recording with will appear in the list.

share folder in Re:View

Similarly, it is possible to share a folder or recording with an entire cohort. Type in the name of a current SAMIS cohort – ensure that the year prefix is correct, e.g. 1920 for the 2019-20 cohort.

Share Panopto recording with SAMIS cohort

More information is available from the Panopto help pages.

You can link to a recording in numerous ways in Moodle, either by adding a URL resource, or inserting a hyperlink into a page or label.

This video demonstrates how to link to and embed a recording in Moodle.

Further instructions:

Click the share icon.

Copy the link or embed code and paste it elsewhere, such as in Moodle.

Screenshot to show share a link

It is important to note that sending a link directly or embedding the code like this does not automatically give permission to view the recording. The permissions are still managed at folder or recording level. E.g. If I sent a link to a colleague and they have not been given viewing or creator rights to the recording, then they will see an error message. Similarly, if you paste the link into the Moodle page AND the recording is not in a folder that’s linked with the students on your unit, then they will not be able to view it.

First navigate to the folder. Then click the share icon in the top right-hand corner.

Share folder icon in Re:View

Copy the link and paste it elsewhere, such as in Moodle.

URL of Re:View folder

It is important to note that sharing a link directly does not automatically give permission to view the recording. The permissions are still managed at folder or recording level. E.g. If I sent a link to a colleague and they have not been given viewing or creator rights to the folder, then they will see an error message. Similarly, if you paste the link into the Moodle page AND the folder is not linked with the students on your unit, then they will not be able to view it.

To embed a video from Re:View to Moodle is possible using a slight change to the standard Re:View embed code. This video explains how to do it. You will also need some of the information from this FAQ which is located below the video.

This is a link to the new code which you need as demonstrated in the video.

The screenshots below highlight the section of the code that need editing. Copy part of the code generated in Re:View (highlighted in yellow) to paste into the new code (replacing the text highlighted in blue).

original code for video embed

New code for video embed

You are able to share individual recordings with people outside of the University of Bath by inviting them using their email address. The external viewer cannot download the recording.

This link can only be generated by those with creator permissions on the recording. You are unable to share folders – just individual recordings. The email notification may go to the recipient’s junk folder, so ask them to check if they have not received the link to the video.

To share a recording with more than one external viewer, first invite one external by adding their email address and copy the URL that it generates. Then send that URL to others via email.

The video below demonstrates how to do this.

There is information about how to do this on the Panopto help pages.

This video demonstrates how to move a recording from your personal folder to another folder that you have creator access to.

We generally advise against copying recordings because it is difficult to manage multiple recordings of the same file, particularly for lecture recordings. For multiple cohorts we recommend sharing recordings.

If you need to copy or move a recording it is often because you have recorded it into ‘My Folder’ using the Panopto desktop recorder and now need to move it into a shared folder for a cohort to view or assignment folder for staff to view. You must have creator rights to the folder you wish to move the recording to.

To do this navigate to the chosen recording, hover over it and click on the top left hand corner to tick it. Options will now appear to copy or move the recording. Click either one of these.

It is possible to move multiple recordings by selecting more than one.

screenshot to demonstrate moving or copying a recording

Then when prompted type in the name of the folder you wish to move the recording to.

screenshot to demonstrate moving or copying a recording and choosing the correct folder

The Panopto help pages offer other methods to copy recordings.

For the 2020-21 academic year it is recommended that you should upload content to the folder linked to your Moodle unit.

You are able create a new share folder by navigating to the a current folder and clicking the +Add folder icon.

Screenshot of new folder button in Panopto

Navigate to your chosen recording and click ‘Settings.’

availability settings

Choose ‘Overview’ and scroll down to where it says ‘Availability.’

availability settings

Turn on and off the availability and choose appropriate times for your recording to be available.

availability settings

Due to the demand on the Re:View service, some recordings may take longer to process than usual. If you have remembered to press ‘record’ in Zoom, and have received a notification that your recording will soon be available, it should just be a question of remaining patient while it completes processing, which may take up to 24hrs, (although will usually be quicker).

During week 2 there were Europe-wide issues with the Panopto service which meant some recordings were not automatically transferred to Panopto. If you have a missing recording, please follow the steps in the video below to move it from the Zoom cloud to Panopto. (Recordings stored in the Zoom cloud will be deleted automatically after 30 days)!

The Re:View Recorder

Personal capture can be made using the Panopto Recorder. You can record various inputs simultaneously such as video from a webcam, audio, PowerPoint and/or screen capture. This opens up the possibility of delivering content that you may traditionally have presented in a lecture before the lecture, therefore ‘flipping the classroom.’

You may record a short video and ask the students to consider the key message from it and be prepared to feedback in the first 10 minutes of next week’s lecture. Or alternatively, you may pose a number of questions in the lecture based on the content of the recording.

IMPORTANT: If you wish to make the recordings available to a particular cohort or class on Moodle, ensure that you do NOT save the recordings in your personal folder. Instead, save the recordings in the folder associated with your Moodle course (to do this, install the Moodle/Panopto block in your Moodle course first).

More information is available from the Panopto help pages about the desktop recorder for Windows.

More information is available from the Panopto help pages about the desktop recorder for Macs.

The desktop software (for PC and MAC) is both available for installation on your computer workstation from the software centre, or for download onto your own personal devices.

If you are on campus, and would like the software installed on your desktop computer, you can do so yourself by searching for the Panopto Recorder in the software centre. If you have any trouble locating the software, please contact Computing Services, by raising a support ticket.

Sign in to Re:View

Click ‘Download Panopto’ in the top right-hand corner of the screen.

download

Choose the appropriate download type based on your computer.

choose download type

Follow the installation instructions for Windows or Mac.

It is possible to record a video and include PowerPoint directly into Re:View using the Panopto desktop recorder. Personal capture can be made using the Panopto Recorder. You can record various inputs simultaneously such as video from a webcam, audio, PowerPoint and/or screen capture.

Getting started with the Panopto desktop recorder for Windows

Getting started with the Panopto desktop recorder for Mac

Detailed guidance for Windows is available from the Panopto help pages.

Detailed guidance for Macs is available from the Panopto help pages.

It is important that you create the new recording in the correct folder. Use the dropdown menu to navigate to the folder for where you want to save the recording.

Screenshot to show how to change destination folder in Panopto desktop recorder

The default is set to moodle\username or unified\username. If you do not change the destination folder at this stage then it will be saved into your personal folder and only you will have access to it. You may wish to do this and move the recording later if it is a practise or first attempt. However, if you wish to record directly into a course folder then you can change the desination folder.

At this stage it is also possible to rename the recording. If you do not do it at this stage then the recording will be named with the date and time, e.g. ’06 April 202 at 13:20:12′.

Note: If you encounter issues with animations not working in a recorded PowerPoint, we suggest that you select ‘Capture main screen’ and capture the PowerPoint that way.

It is recommended to set these to be as high as your system can support. As a minimum working setup:
Primary Sources:
  • Quality: Ultra (preferred) > High > Standard (not recommended)
Secondary Sources:
  • Resolution: 1280×1024 (4:3)   or   1280×720 (16:9 widescreen)
  • fps (frames per second): 15fps for slides (30fps for video)
  • kbps (bitrate): 2500

Panopto desktop recorder showing create new recording page. The following items are circled: Quality-Ultra, Resolution- 1280x720, fps-15, kbps-2500

For more information about video recording settings please see the information on the Panopto site.

The following Panopto help pages list a number of keyboard shortcuts to assist you when recording in Panopto desktop recorder.

Shortcuts for Windows

Shortcuts for Mac

Further support

For advice on using Re:View to enhance learning, teaching and assessment contact the TEL team: tel@bath.ac.uk

For technical support contact the AV team through Top Desk

Re:View for student assignments

We recommend using Re:View (Panopto) to facilitate student video assignments. Unlike Moodle, which is not designed to deal with the specialised demands of video files and has a file upload limit of 50mb (much smaller than the average video), Re:View can accommodate any reasonable file size, whilst providing smooth playback of the uploaded videos. Importantly, and unlike external systems such as YouTube, Re:View is also managed by the University, in accordance with the University’s legal obligations regarding GDPR and student data retention.

Within Re:View Assignment folders can be set up to enable students to upload video recordings. Assignment folders are automatically configured so that students cannot view each other’s recordings, whilst all recordings remain visible to the staff attached to the folder.

As Re:View does not provide marking and feedback functionality, we recommend use of a Re:View Assignment folder in tandem with a Moodle Assignment submission point.

This TEL webinar covers many of the common questions about assignment folders. We advise you to watch it to gain an overview of how assignment folders work.

  • Considerations for assessed presentations as part of the Bath Blend.
  • An introduction to the Re:View (Panopto) assignment folder.
  • How to create an assignment folder.
  • How students upload to the assignment folder.
  • How to use the assignment folder alongside Moodle.

Watch the recording and download the slides.

This video demonstrates how to set up an assignment folder using the folder linked to a Moodle page.

Student assignment folders can be set up to enable students to upload video assignments. They are automatically configured so that students can not view each others recordings. Re:View is particularly useful for this because Moodle has an upload limit of 50mb, much smaller than the average video. The best file type for this is an .mp4 – Re:View will not allow narrated PowerPoint presentations to be uploaded unless that are saved as an .mp4 file first.

  1. Ensure that you have added the Re:View/Panopto block in your Moodle course.
  2. You should create your assignment folder within the ‘Moodle-liked folder associated with your Moodle course, not the ‘lecture capture folder’ which is for scheduled recordings for a specific cohort. Navigate to the corresponding course folder in Re:View (the easiest way is to click ‘Browse’ and then type in the Moodle course name)
  3. Click the settings icon.

settings icon panopto

4. Click ‘Create Assignment Folder.’ Once it has been created you can navigate away.

assignment folder create

5. You will note that a new folder has been created with [assignments] in square brackets.

Assignment folder

Click here for more information from the Panopto help pages.

You can close the assignment folder to stop any further submissions. Note that this will prevent any further uploads to the folder, so you will need to keep the assignment folder open to allow students with extensions to upload their recordings.

This video demonstrates how to close the assignment folder.

The Re:View (Panopto) assignment folder has limited features to manage deadlines and does not facilitate late submissions. It does not have a facility for grading, and commenting for feedback is limited.

You can view the upload date from the assignment folder, but to view the upload timestamp you have to select each student’s recording, which makes it difficult to track submissions.

For summative assessment, it is recommended to set up a Moodle assignment submission point as well as a Re:View (Panopto) assignment folder. Use the Moodle assignment submission point to track submissions,  apply individual extensions and record grades and feedback comments. You can create a Moodle Online text assignment submission where students can submit a link to the recording they have uploaded in Re:View.

Give students clear instructions to

  1. upload their recording to the Re:View assignment folder
  2. within the Re:View assignment folder, students can choose ‘Share’ then copy the link. They should paste and submit the link to their recording in the Moodle assignment submission point

You can download and edit our Template Student video presentation recording guidance below:

Also, if you enable PowerPoint files to be uploaded in the Moodle assignment submission point then students can upload accompanying slideshows.

Recommended settings

During the setup process, we recommended enabling ‘Online text’. This will allow students to insert a link to their video submission. If you enable ‘File submissions’ this allows students to upload accompanying files such as a PowerPoint presentation or a PDF of their Presentation. Note: We suggest disabling Urkund during the assignment set up process. A PowerPoint is unlikely to be processed through Urkund and may produce an error message.

online text moodle enabled

The screenshot below shows how a link to a submitted video looks using online text in Moodle.

online text link in Moodle

Details of how to set up an assignment activity in Moodle.

For further information, watch the TEL webinar The Re:View (Panopto) assignment folder.

Log into Re:View with your University of Bath username and password.

Click ‘Browse.’

screenshot to show where to browse for assignment folder

Type in the name of the course – this will typically be the name of the Moodle course followed by [assignments]. E.g. SEM in Practice: SEM in Practice [assignments]

Click return on your keyboard and select the course from the list.
Alternatively, click ‘My folders’ and find the folder in the list.

Screen shot to show searching for assignment folder

This will take you directly to the folder in which you can view the student submissions.

Screen shot to show assignment folder

Alternatively, if your students have posted a link in a Moodle submission point.

  • Navigate to the Moodle submission point.
  • View all submissions.
  • Copy a link to a video submission.

Screenshot to demonstrate copying a link

  • Paste the link in your browser and log into Re:View with your University of Bath username and password when prompted.

This video demonstrates how to access video submissions in Re:View.

The Re:View assignment folder does not have the functionality to manage extensions. To manage extensions you must set up a submission point in Moodle and, when all video submissions have been submitted, close the assignment folder in Re:View.

The screenshots below demonstrate how to do this:

set extension in moodle

set extension date in moodle

Further information about how to grant extensions in Moodle.

A suggested process for having students create and submit presentations is outlined below. You can share the How to use Re:View for students guidance to help students prepare.

Staff
  1. Staff member sets up a Re:View assignment folder for students to upload their recording (in the Moodle course ‘supplementary folder’), with due dates.
  2. Provide clear instructions on naming conventions (e.g. students to name their recordings ‘ED30111_student_name_presentationtopic’)
  3. For summative assessment, staff member sets up a Moodle Online text assignment submission where students submit a link to the recording uploaded to Re:View (for tracking submissions, managing extensions and recording feedback and grades)
Students
  1. Students create a voiceover/insert video into an existing Powerpoint. Please also read the detailed 6 Step Guide on Making a Video with Powerpoint from the TEL team.
  2. Students export their presentations as mp4 video
  3. Students  upload their recording to the Assignment folder
  4. For summative assessment, students copy and paste the link to their uploaded recording and submit in Moodle assignment submission point

Alternatively, instead of using PowerPoint, students can use the Re:View (Panopto) desktop recorder.

You may wish to view the TEL webinar Recording Presentations from your Computer and download the accompanying presentation slides. The webinar includes a live demo of how to record using Panopto Desktop Recorder and Powerpoint narration.

A suggested process for having student create and submit group presentations is outlined below. You can share the How to use Re:View for students guidance to help students prepare.

Staff
  1. Staff member sets up a Re:View assignment folder for students to upload their recording (in the Moodle course ‘supplementary folder’), with due dates.
  2. Instruct students to nominate one member of the group to upload to the Re:View assignment folder. Provide clear instructions on naming conventions (e.g. student to name their recordings ‘ED30111_Group1_presentationtopic’)
  3. For summative assessment, staff member sets up a Moodle Online text assignment submission and enables Group submission where the nominated student in each group submits a link to the recording uploaded to Re:View (for tracking submissions, managing extensions and recording feedback and grades)
Student scenario 1
  1. Students create a voiceover/insert video into an existing Powerpoint. Using Powerpoint narration also supports group presentations if the students share their Powerpoint (limitation: one narrator per slide).
  2. Students export their presentations as mp4 video
  3. One student member of each group must  upload their video to the Assignment folder
  4. For summative assessment, the nominated student in the group pastes the link to the uploaded recording and submit in the Moodle assignment submission point on behalf of the group
Student scenario 2
  1. Students organise an online meeting between themselves in Microsoft Teams using their University of Bath Microsoft 365 accounts.
  2. One student records the meeting.
  3. Students take turns in presenting.
  4. Once everyone has presented, the recording is stopped. It will save to the OneDrive of the meeting organiser and/or the person who pressed record.
  5. The recording is downloaded to a student’s computer.
  6. One student member of each group must upload their video to the Assignment folderBasic edits could be made in Re:View.
  7. For summative assessment, the nominated student in the group pastes the link to the uploaded recording and submit in the Moodle assignment submission point on behalf of the group

You may wish to view the TEL webinar Recording Presentations from your Computer and download the accompanying presentation slides. The webinar includes a live demo of how to record using Panopto Desktop Recorder and Powerpoint narration.

By default the student assignment folder allows anybody who is a viewer on the course to upload recordings. Viewers cannot see each other’s recordings, hence why it is suitable for video assignments.

If you have set up your assignment folder under the Moodle-linked folder for your course, everyone enrolled as a Teacher in your Moodle course will be able to view all the uploaded recordings.

Assignment folder

You can allow students to view each other’s videos by changing the folder settings. If you want students to view each other’s recordings (e.g. for peer feedback) you must apply these settings before you ‘close’ the assignment folder.
This video demonstrates how to allow students to see eachothers video submissions.

Anybody listed as a ‘creator’ on the parent folder of the assignment folder can invite external viewers to a recording. To do this you need to:

  • Navigate to the assignment folder.
  • Hover over the recording you want to share and click ‘Share.’

  • Under ‘Invite people’, type in the external email address, an optional message and click ‘Send and save changes.’ This will send a unique link to that email address. Ensure that you ask the external examiner not to share the link.

  • You will now see the external email address listed under ‘Who has access.’ It is possible to revoke this permission by clicking the x to remove the external address.

  • NOTE: The email may go to the external examiner’s junk mail folder, so ask them to check that if there is an issue with receiving the link.

Re:View allows audio and video files to be uploaded in many formats. We recommend mp4 for video and mp3 for audio. A full list of accepted formats can be viewed here.