The following guidance explains how supplementary assessments can be marked and recorded – offline and on Moodle – and the process for transferring grades from Moodle into SAMIS (if being used).

Student undertaking an online assessment. NOTE: our guidance covers the marking process from the time that the submission point closes on Moodle (the “due date”), until the Final Exam Boards. The guidance is deliberately generic, and you may need to add additional 'local' Departmental information and processes for exam marking.

Guidance on the process to release feedback to students (if required by Departments), and moderation processes, will follow shortly after confirmation by Academic Registry. Throughout this process it is essential that feedback and grades are not released to students, and we have provided clear guidance on how to do this, by hiding the submission point and its related gradebook item.

Some staff have reported that past students are enrolled in their Moodle courses (i.e. those who are not members of the current cohort). This can occur when a user is added manually (either using the manual or self-enrolment methods) as these enrolment methods require manual housekeeping. See our guidance on removing users from Moodle courses.

Unless otherwise directed by the Department, we recommend that staff mark outside of Moodle and/or choose the marking option that they are most familiar with. Additionally, if staff have a slow or intermittent internet connection we recommend that they mark offline.

The options described below are in risk-order, from lowest risk to highest risk.

We recommend option 1 (as the lowest risk) but appreciate that some teams may wish to take option 2.  Please make sure you are fully aware of the limitations of the option you choose and have considered how to mitigate any of the identified risks. In particular it's important to understand the importance of hiding marker comments and/or marks from students in Moodle.

The advanced section at the bottom of the page is for staff who are confident and experienced in using Moodle.  New or inexperienced users should avoid these options at this time.

1. Offline marking and recording of marks (entire process takes place outside Moodle):  Recommended option

Pros Cons
  • Don’t need to rely on internet access whilst marking.
  • Can use preferred tool/method to annotate scripts.  (Adobe Reader can be used to add comments).
  • Can save to a designated X:drive folder to be accessed by moderators/administrators.
  • Moodle Grading Worksheet (Bath version) will show a timestamp of when submissions were made and provides a template for the recording of marks and general comments.
  • In order to upload marks to SAMIS directly, the Moodle Grading Worksheet (Bath version) will need to be put into the layout required by SAMIS.
  • Only one editor at a time: where scripts have more than one marker, marker inputs will need to be coordinated to avoid overwriting.
  • No version control of files/rollback of previous versions.

MarkingRecording gradesFeedbackHow-to guidance

  1. Download submissions from the Moodle submission point. We recommend that you store these in a safe digital location, such as the X:drive. Advice on connecting to the X:drive and other University services remotely can be found online
  2. Annotate files or fill out a rubric form (depending on local practice/instructions).
  3. Store on the network X:drive in a suitably named folder.

  1. Download the Grading worksheet (Bath version) from the Moodle submission point.
  2. Add marks and (optional) feedback comments.
  3. Store on the network X:drive in a suitably named folder.
  4. Follow local instructions (via Programme Administrators) for uploading marks to SAMIS.

Feedback to students on alternative assessments, both examinations and coursework, may be generic (see details on QA during Covid-19). Where Departmental policy differs, please refer to your Departmental policy. Further guidance is also coming shortly once we have received confirmation from Academic Registry.

How to mark offline

 Options for Digital Annotation of PDF Files

Adding comments in PDF using Adobe Reader

Opening a PDF file in Microsoft Word (guidance for Windows) (* there are some limitations with this option, and the link sets these out in more detail)

Opening a PDF file in Microsoft Word (guidance for Mac). (* there are some limitations with this option, and the link sets these out in more detail)

How to mark offline

How to hide the submission point

How to hide the submission point in the Gradebook

Urkund Analysis Reports Overview

 

2. Offline marking, recording marks online within Moodle (mixed)

Pros Cons
  • No internet connectivity required whilst marking.
  • Can use preferred tool/method to annotate scripts. (Adobe Reader can be used to add comments).
  • Multiple markers can download their own copies of the submissions and grading worksheet to mark separately before conferring on final marks.
  • Annotated submissions can be uploaded in bulk back to the Moodle submission point for future reference/storage if required.
  • Moodle Grading Worksheet (Bath version) can be used to upload marks/comment in bulk back to the Moodle submission point.
  • The Moodle Grade Transfer tool is temporarily unavailable.
  • The Moodle submission point must be fully hidden from students, including in the gradebook so that there is no chance of them seeing the marker comments or marks.
  • Staff must make sure they don’t change the filenames (of the submission files) in order to successfully upload back to Moodle. Any change can lead to errors.
  • Staff must not change the file format of the .csv file.

MarkingRecording gradesFeedbackHow-to guidance

  • Download the Moodle Grading worksheet (Bath version) and open in Excel.
  • Add marks and add (optional) feedback comment.
  • Save the worksheet (with the same name and file format).
  • Upload the worksheet back to the Moodle submission point.
  • Transfer marks to SAMIS by:
    • following local instructions (via Programme Administrators) for uploading marks to SAMIS

Feedback to students on alternative assessments, both examinations and coursework, may be generic (see details on QA during Covid-19). Where Departmental policy differs, please refer to your Departmental policy. Further guidance is also coming shortly once we have received confirmation from Academic Registry.

How to hide the submission point

How to hide the submission point in the Gradebook

How to mark offline

How to upload marks into Moodle (using the Grading Worksheet)

Marking offline and recording grades online

 Options for Digital Annotation of PDF Files

Adding comments in PDF using Adobe Reader

Opening a PDF file in Microsoft Word (guidance for Windows) (* there are some limitations with this option, and the link sets these out in more detail)

Opening a PDF file in Microsoft Word (guidance for Mac) (* there are some limitations with this option, and the link sets these out in more detail)

Urkund Analysis Reports Overview

 


Advanced


The following is for staff who are confident and experienced in using Moodle.  New or inexperienced users should avoid these options at this time.

Marking workflow and marker allocation

OverviewExampleHow-to Guidance

Marking workflow enables markers to record the grading status of each student submission (selecting from a number of pre-set options).  This is particularly helpful when there are multiple markers, as it can help staff to track where each submission is within the workflow and to coordinate the completion of the marking process.

With marking workflow enabled, another option (known as ‘marking allocation’) will also be available within the assignment.  This allows markers to be assigned to specific students (note: a student can only have one marker, a marker can be allocated to many students).

Allocating markers allows for filtering and easier access to the student submissions you need to see. For large cohorts with multiple markers this can be a helpful option.

Once staff have finished marking (i.e. adding comments and marks) they can set a workflow status (e.g.  ‘Grading completed’).  A second marker or moderator can then review the comments and marks and set the workflow status accordingly(e.g. ‘In review’). When marks are finally confirmed then the status can be set to ‘Released’ and the marks transferred to SAMIS. Final marks should be communicated to students via SAMIS.

It’s important that the submission point and gradebook item are hidden before the Workflow status is set to 'Released'. This ensures students do not see marking comments and marks in Moodle.

Workflow status categories:

  • Not graded: The grader has not yet started grading.
  • In grading: The grader has started but not yet finished grading.
  • Grading completed: The grader has finished, but might need to go back for checking/corrections on the graded items.
  • In review: The marking is now with the instructor in charge of checking quality.
  • Ready for release: The instructor in charge is satisfied with the marking, but will wait before giving the student access to the marking results.
  • Released: The student can access the grades/feedback.

Example:

Screenshot of moodle grading screen.

Important notes:

  • When ‘simple direct grading’ is used, the Grading worksheet (Bath version) can be exported from the Moodle Assignment to show which submissions were marked by specific staff members.  This option is not available when Moodle rubrics or Moodle marking guides are applied.
  • You can’t change the Marker once the workflow status has been changed to ‘marking completed’ and beyond.
  • If staff are marking in the Moodle Grade screen, then they can navigate through all submissions not just their own allocation.  This means they need to select students to grade only from the grading overview screen.
  • Before the Workflow status is changed to ‘Released’ the submission point and gradebook item should be hidden.  This ensures the students do not see any marker comments or marks in Moodle.

Marking guide

OverviewExampleHow-to Guidance

One of the Advanced grading options is called the Marking guide.  This is a form that you can build into the Moodle Assignment to assess students against a list of criteria, each with its own allocated mark.  When marking, the assessor adds a score against each criteria and Moodle calculates the total.

Important note: to use the Marking guide, you must mark online in Moodle. A persistent internet connection is required. Grades must be transferred directly from Moodle to SAMIS using the grade transfer settings (enabled by the Unit Convenor) . You cannot download a Grading worksheet when the Marking guide is enabled.

Anyone with Teacher+, Teacher or Non-editing teacher roles in Moodle can access the Marking guide and add comments and edit the marks.  This allows for double-marking (not double-blind) where each assessor can add their comments (putting their name or initial next to theirs).  Used in conjunction with the Marking workflow this could provide a space to record marking decisions and finalise a grade.  (Note: there is a risk that staff may accidentally overwrite the comments or marks entered by others).

One example process:

  • Marker 1 assesses the submission and adds comments (with initials) and marks against Marking guide criteria.
  • Marker 1 sets the Marking workflow to ‘Marking completed’
  • Marker 2 assesses the submission and adds their own comments (with initials).
    • If Marker 2 agrees with the marks allocated by Marker 1 then the Workflow status is changed to ‘*Released'.
    • If Marker 2 disagrees with the marks allocated by Marker 1 then the Workflow status is changed to ‘In review’ and a third marker or moderator is contacted to adjudicate.
  • Third marker or moderator review the comments and marks in the Marking guide and edits to give the final mark then the Workflow status is changed to ‘*Released’
  • When using the Marking guide, you will not be able to access a grading worksheet:
    • You won't be able to see an overview of marks across the student cohort.
    • Grades will need to be transferred to SAMIS using the grade transfer tool (set up and implemented by the Unit Convenor) or input directly into SAMIS.

*Important Note: Before the Workflow status is changed to ‘Released’ the submission point and gradebook item should be hidden.  This ensures the students do not see any marker comments or marks in Moodle.

Downloading submissions in folders

OverviewExampleHow-to Guidance

The 'Download submissions in folders' option allows for bulk download of assignments as a single zip file that contains an individual folder for each student with their work inside.

The folder naming convention for every student is "{Forename} {Surname}_{MoodleIdentifier}_assignsubmission_file_". Files are not renamed and the folder structure is kept for any subfolders.

The 'Download submission in folders' option is found at the bottom of the Grading screen. When selected, it becomes enabled for all users downloading submissions unless unchecked.

The advantages and possible uses are:

  • Student work is organised into folders, which is useful for assignments where students submit many files. Also as files are not renamed, local links and paths are preserved for programming/linked documents.
  • The student folders give a structure for multiple markers to mark separately (e.g. double marking). For example, a student's folder could contain StudentSubmision.pdf (original), StudentSubmission_marker1.pdf and StudentSubmission_marker2.pdf
  • Any changes to the original folder contents (e.g. edited original files, additional files created inside) can be uploaded to Moodle as feedback.

Viewing and Marking Re:View Content

OverviewHow-to Guidance

Multimedia assignments are not uploaded directly to Moodle.  Instead, the Re:View (Panopto) assignment folder is used for this purpose.  It has limited features to manage deadlines and does not facilitate late submissions, and grading and feedback options are also limited.  As such, the folder is often used alongside a Moodle assignment activity (which can provide rather more flexibility in these areas).