Lecture Capture at the University of Bath
Re:View (Panopto) can be used in GTA (General Teaching Area) rooms to capture lectures and other classroom activities. The University of Bath offers an opt-in teaching capture policy.
Unit Convenors can schedule automatic recordings using the scheduling tool. Staff can also manually record teaching sessions on campus using the Panopto desktop recorder which is pre-installed on PCs in teaching rooms on campus.
Further guidance
Digital Teaching Capture Policy & Guidance
For help and support contact the AV support Team.
Scheduling an automatic lecture recording
The Re:View Scheduler tool allows Unit Convenors to schedule lecture capture recordings in any configured GTA (General Teaching Access) space according to events listed in the teaching timetable.
Important: If your single timetabled event is in more than one room at the same time, contact the AV Support Team to manually schedule lecture recordings on your behalf instead of using the scheduler.
To access the scheduler, first ensure you are either on campus, or if off-campus, you'll need to connect via the University of Bath VPN.
Now enter into your web browser the address https://www.bath.ac.uk/review-scheduler/
You'll be asked to sign in with your University username and password and then will be presented with the home screen:
Unit Convenor view
As Unit Convenor you will be presented with a screen similar to this:
The page lists all of the units you are convenor for along with the events in date ascending order.
If you do not see a unit that you are unit convenor for, then check that you are correctly listed in the Tutor field on the MOD table in SAMIS. If not, ask your programme admin team to add you in the Tutor field.
You can filter the list by unit codes by entering in a comma-separated list. For example: MN10574, MN30371 will just display those events matching those codes.
To mark events for scheduling, tick the box next to each event or tick the Select All box to select all events.
Once ticked, the events will be marked in yellow.
After reviewing the selection for errors, press Submit and the schedules will be set.
To unset the schedules, untick the events listed. They will again be shown in yellow indicating a change and press Submit to reverse the change:
Note that scheduled events are set to start recording at the start of the timetabled event (usually 15 minutes past the hour) and stop 5 minutes before the end, e.g. if the end time is listed as 16:15 it will actually end at 16:10 - this is important to note as it is to allow for changeovers.
Staff member view (not Unit Convenor)
The view as a staff member is slightly different - in this instance, you will not be able to change schedules but you will be able to view the events that have been scheduled for you.
Further important notes:
- If a unit consists of more than one member of staff who is having lectures scheduled for automatic recording, it is recommended that the Unit Convenor adds those staff as creators to the scheduled lecture folder in Re:View.
- Folders and groups are created in the system 2 hours before the first recording for a unit is set. Therefore it is suggested to add other teaching staff to the folder once the first lecture has been recorded for the unit.
- Once the recording has been processed, staff are expected to move the recording to the Moodle-linked folder. This ensures that all lecture and pre-recorded content is in a single folder for students to access.
During your teaching session
If you are using the scheduler then you just need to turn up on time - the recording will take place automatically if it has been scheduled.
Wear a microphone in the room if there is a wearable one.
If the recording has not been scheduled but you still wish to record the teaching session, then open the Panopto Desktop Recorder and manually start, pause, and stop recordings without the need to schedule them in advance. This was the process used in Semester One.
Further guidance if available on laminated sheets next to the teaching rooms PCs. These differ from room to room. An example is displayed below.
Download a Microsoft Word version of the room guidance sheet example.
Sharing the recording with students
Staff are expected to move the recording to the Moodle-linked folder in line with the processes used since September 2021. Recordings will be visible alongside all other recordings made for the unit.
If a unit consists of more than one member of staff who has requested automatically scheduled recordings, it is recommended that the Unit Convenor adds those staff as creators to the scheduled lecture folder in Re:View.
Note: Folders and groups are created in the system 2 hours before the first recording for a unit is set. Therefore it is suggested to add other teaching staff to the folder once the first lecture has been recorded for the unit.
How to move a scheduled recording to a Moodle-linked folder:
Scheduled lecture recordings are automatically saved in Re:View within a top-level folder named #Scheduled-Lectures_Y2122
- Log into Re:View
- Click on Browse on the left-hand side
- Click on All Folders or My Folders
- Click on #Scheduled-Lectures_Y2223
- Click on the relevant unit folder which will be named in the following format: [AcademicYear]-[UnitCode] e.g. Y2223-ABC123
- Alternatively, use the search box to search for the name of the folder from your available folders.
Anyone with creator access can then move the recording to the Moodle-linked folder.
Hover over the recording (or multiple recordings) in the top left-hand corner and a tick-box will appear. Click to tick it.
A move button will appear – click the move button.
Type in the name of the Moodle folder you wish to move the recording to - this will have the same name as your Moodle page. Ensure that the folder has Moodle AY2223 after the folder name for the current academic year.
Or alternatively use the drop-down menu to navigate to the folder within the #Moodle > Moodle AY2223 folder structure.
Click move.
Once the recording has been moved, a green tick will appear before the name of the recording. Click on the name of the folder to view it in its new location.
The recording will move from the scheduled lecture folder to the Moodle-linked folder.
It will also be visible in the Moodle block on the left-hand side of the Moodle page along with other non-scheduled recordings.
For further visibility for students, you can link and/or embed the recording into your Moodle page using a page or label.
The recording will automatically be released to students for viewing after 24 hours. The availability is set at the recording level, not folder level. Therefore the recording will be released after 24 hours regardless of which folder the recording is moved to in Re:View. This allows those staff with creator permissions on the folder/recording to perform any editing that is needed.
If staff wish to release the recording sooner than 24 hours then they can change the availability in the video settings.
Video guide to demonstrate the above process
Scheduled lecture capture recording management video guide [opens in new tab]
Further Frequently Asked Questions
Scheduling recordings
The Unit Convenor can schedule timetabled teaching sessions.
Unit Convenors can grant staff permission to recordings by adding them as creator to the scheduled lecture folder in Re:View once the folder has been created in the system. Folders are created 2 hours before the first scheduled recording for the unit takes place.
Navigate to the unit's scheduled lecture folder in Re:View by browsing for the folder within the #Scheduled-Lectures_Y2223 folder structure.
Within the folder, click the share icon in the top-right hand corner.
Begin typing the name of the user you wish to give creator access to. When their name appears, click on it. Change viewer to creator.
Note: You can add multiple users at this stage.
Untick Notify people if you do not wish for an email to be sent to them. Click save.
The user will appear in the list of those with access to the scheduled lecture folder.
- If the ad-hoc booking is created by Timetabling with a module code – then it will appear in the Scheduler and can be scheduled to record.
- If a module code is not created by Timetabling, then a manual recording system is available on Teaching PCs. Staff can open the Panopto Desktop Recorder and manually start, pause, and stop recordings.
- Finally, as a last resort, the AV Support Team can schedule a non-timetabled recording in situations where the member of staff does not have access to a Re:View (Panopto) account, e.g. A guest presenter.
The manual recording system will still be available on teaching PCs. Staff can open the Panopto Desktop Recorder and manually start, pause, and stop recordings without the need to schedule them in advance.
The Unit Convenor needs to untick the box in the scheduler to cancel the recording and click submit. As long as the session is cancelled +2 hours in advance, then the scheduler will adjust correctly.
If the Unit Convenor is not available to cancel the recording:
Staff must communicate with Timetabling to remove their event from the timetable. As long as the session is moved +2 hours in advance, then the Scheduler will adjust correctly.
It is possible that a timetabled slot could be recorded without the session taking place – however the indicator lights should be able to show when a room is ‘live’.
If a timetabled session which did not take place has been recorded (for example, the session was cancelled at the last minute due to staff sickness), then staff with creator access on the relevant Re:View folder should delete the recording from Re:View.
This could be because :
- The first scheduled recording has not taken place. Scheduled lecture folders are automatically created in Re:View two hours before the first recording for the unit takes place.
- The Unit Convenor has not added you as a creator to the scheduled lecture folder. On creation of the folder, only the Unit Convenor has creator access. However, they can subsequently add other staff to the folder manually.
Instructions for Unit Convenors to add staff to scheduled lecture folders
Navigate to the unit's scheduled lecture folder in Re:View by browsing for the folder within the #Scheduled-Lectures_Y2223 folder structure.
Within the folder, click the share icon in the top-right hand corner.
Begin typing the name of the user you wish to give creator access to. When their name appears, click on it. Change viewer to creator.
Note: You can add multiple users at this stage.
Untick Notify people if you do not wish for an email to be sent to them. Click save.
The user will appear in the list of those with access to the scheduled lecture folder.
Recording in GTA (General Teaching Area) spaces
Each room has indicator lights that indicate the status of the recording in a room.
- Red – Currently recording/Live
- Yellow – Paused
- Green – Ready
- Blue – Fault
- No light – Not recording/off
Yes. Press F9 on the keyboard to pause/restart recordings on the PC in the room whilst recording is in progress. There is also a toolbar icon on the PC in the teaching rooms that you can click to pause and resume recording.
The scheduled recorder will record any sources that are active and displayed on a projection screen (blanked screens may not be captured) and the primary camera that is focused on the presenter.
You WILL NOT be able to share any of the other projector inputs (e.g. visualiser, Vivi, HDMI) within a Teams or Zoom call whether a recording is taking place or not.
For scheduled recordings, staff do not need to log in to the PC. For manual recordings using the Desktop Recorder, staff do need to log in to the PC.
The camera in the room will record a scheduled teaching session even if presenters just use a physical whiteboard. If a wearable microphone is available in the room then it should be worn.
Yes. You can connect it through the cables on the top of the lectern, and select the appropriate input on the lectern controller. Or, through the ViVi wireless sharing box.
Yes. Although Zoom/Teams can only share the dedicated conferencing camera and screen share from the local PC.
You WILL NOT be able to share any of the other projector inputs (e.g. visualiser, Vivi, HDMI) with your Teams or Zoom call whether a recording is taking place or not.
The dedicated conference camera is a webcam, usually mounted near the presentation area. The device to select will be documented in the printed guidance in the room. An example is displayed below.
Download a Microsoft Word version of the room guidance sheet example.
Yes, but it's generally significantly higher with the Desktop Recorder (used for manually recording teaching sessions) than the Remote Recorder (used for scheduled lectures). DD&T will be changing the default settings on the Desktop Recorder following testing to account for the impact on other applications being used. You will still be able to increase this if you need to do so when using the Desktop Recorder – you can also minimise the Desktop Recorder once recording has started, which helps somewhat.
The scheduled recording will stop for the entire duration the desktop recorder is open, regardless of if it’s being used to record – once it is closed the scheduled recording will resume.
Retention information is set out in the Digital Teaching Capture policy.
Scheduled recordings are specifically for the unit that the students are studying on (the timetabled event and associated module of study):
All data captured through the University recording service will normally be retained for a period of 2 years following the end of the academic year in which it was recorded, in accordance with Ordinance 22.4.
Recordings are available if they:
chose to share recordings of their teaching activities with students who are not registered on their unit but are studying the same or a related course of study or module or segment
After the scheduled recording
The recording will automatically be released to students for viewing after 24 hours. The availability is set at the recording level, not folder level. Therefore the recording will be released after 24 hours regardless of which folder the recording is moved to in Re:View. This allows those staff with creator permissions on the folder/recording to perform any editing that is needed.
If staff wish to release the recording sooner than 24 hours then they can change the availability in the video settings.
Navigate to your chosen recording and click 'Settings.'
Choose 'Overview' and scroll down to where it says 'Availability.'
Turn on and off the availability and choose appropriate times for your recording to be available.
or to make it available immediately.
Those with creator permissions on the folder the recording is saved in can edit the recording.
Those with viewer permissions will be able to watch the recording only.
First check that the Unit Convenor has given you creator permissions on the scheduled lecture folder in Re:View.
If they have done this, contact the AV Admin Team for further support.
Do not rename any automatically generated folders in Re:View.
Users can rename individual recordings so that they become easily identifiable to other users.
Scheduled lecture recordings are automatically given the standard naming convention.
For example for the 2022-2023 academic year:
Yxxxx-AB12345/23456-(Lec/Sem)-week(weekno)
Y2223-ABC12345-Lecb-week15
Which could be renamed to a naming convention such as:
AcademicYear-UnitCode-Topic-WeekNumber
Y2223-ABC123456-Introduction to Exercise Science-Week1
Create a restricted folder using these instructions.
Move the recording to a Moodle-linked folder for one of the units. Then share either the individual recording or entire folder with the cohort using the sharing option.
Search for the Moodle page name within the sharing options. The cohort group will appear in the permissions list with ::Viewer after the name.
Add the group and save changes. The group will be added to the permission list.
If a shared sub-folder is used, the recording will NOT display in the Re:View (Panopto) block on the left-hand of the Moodle page. For increased visibility, link and/or embed the recording within the relevant topic on your Moodle page.
If you need to share recordings or a folder with those teaching on the unit, then instead of sharing with the ::Viewer group, you can share with the ::Creator group. This will share the recordings or folder with those listed as a Teacher on the corresponding Moodle page.
